Executive Assistant - 1690725

Job Summary: We are seeking a highly skilled and resourceful Executive Assistant to provide dedicated support to our Chief Executive Officer (CEO). The successful candidate will be a critical partner to the CEO, ensuring seamless coordination of executive activities, optimizing time management, and contributing to the overall efficiency of the executive office. This role requires a high level of discretion, excellent organizational skills, and the ability to thrive in a fast-paced and dynamic work environment.

Responsibilities:

Calendar and Schedule Management & Meeting Coordination:

Manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and internal/external engagements.

Prioritize and anticipate scheduling conflicts, providing solutions to optimize the CEO's time.

Take detailed meeting minutes and follow up on action items to ensure timely completion.

Communication and Correspondence:

Act as the primary point of contact between the CEO and internal/external stakeholders.

Draft, proofread, and edit emails, letters, reports, and other documents on behalf of the CEO.

Travel Arrangements:

Coordinate complex travel plans, itineraries, and accommodation for the CEO.

Provide comprehensive travel packs, including necessary documents and information.

Confidential Information Management:

Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain confidentiality on matters related to executive decisions and company strategies.

Administrative Support & Project Assistance:

Assist in the preparation of presentations, reports, and other documents.

Conduct research and compile data as required by the CEO.

Perform general administrative tasks to contribute to the efficient operation of the executive office.

Support the CEO in various projects, initiatives, and special assignments.

Coordinate and collaborate with other departments to ensure project deadlines are met.

Relocation Support & Personal Errands:

Assist the CEO in coordinating the relocation process, including managing the moving logistics.

Provide guidance on local amenities, and other essential services to ensure a smooth transition to the new location.

Undertake various personal errands and tasks on behalf of the CEO, such as managing appointments, coordinating family activities, and handling personal correspondence.

Qualifications:

Education:

Associate degree or higher

Experience:

Working experience in a corporate setting

Familiarity with office management systems and procedures.

Skills:

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite and other relevant software.

Ability to handle sensitive information with confidentiality and discretion.

Proactive, with a solution-oriented mindset.

Ability to prioritize and multitask effectively.

Detail-oriented and committed to delivering high-quality work.

Strong interpersonal skills and the ability to work collaboratively.

Job Type: Full-time, Non-exempt, Regular

Job Location: Englewood Cliffs, NJ

Business Hours: Mon-Fri, 8 AM 5 PM