Executive Administrative Assistant

Overview
Who we are
At Toyota, we are reimagining mobility through innovative, high-quality technology solutions designed to enhance lives and meet our company mission of "Producing Happiness for All." If you are interested in reimagining mobility with us in an inclusive environment built on teamwork that puts respect for people first, we want to talk to you.
To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.
Who we're looking for
Toyota's EV Supply Department is looking for a passionate and highly motivated Administrative Assistant.
EVS strives to establish and promote an organizational culture and climate in which team members have the engagement, commitment, competencies, and care to serve our customers well. The Executive Assistant plays a critical role in establishing that desired culture and climate for the areas they support, as well as for EVS overall.
What you'll be doing

• Reporting to EV Supply Chief of Staff to Susan Elkington & EV Supply organization.
• Create and find opportunities to have a more agile and streamlined process/environment.
• Executive support for GM & EV Supply team with potential opportunity to expand as org develops.
• Schedule, management, and visualization of Executive calendars, travel, conference room approvals, expense reports, meeting support & summaries, etc.
• Maintain travel requirements, for example, setup security travel arrangements for Mexico trips to and from plants
• Project plan creation and execution for Executive events - arrange venue for large meetings, arrange hotel blocks for large meetings.
• Assistance with budget management, including bill paying, budget support and monthly budget analysis
• Report preparation to include monthly KPI's as needed
• Draft, review and send communications on behalf of company executive(s)
• Answer and respond to phone calls, communicate messages and information to the executive
• Maintain various records and document management for company executive(s)

What you bring

• Experience in administrative support, including with document management processes or systems
• Experience in MS office (Word, Powerpoint, Excel, Outlook), and/or SharePoint
• Strong ability to maintain privacy and confidentiality (understanding risk to the company, team and individuals)
• Strong ability to multi-task, prioritize, and manage high-volume of work, including supporting multiple individuals
• Strong ability to work independently, take initiative, and proactively communicate with your team
• Strong attention to detail and follow-through
• Strong sense of inclusion and teamwork
• Strong customer focus and interpersonal skills
• Flexibility to change as the business requires
• Desire to learn and share ideas with others
• Relationship building with key stakeholders

Added bonus if you have

• Experience supporting executives
• Demonstrated project management skills
• Power BI or Power Apps experience
• BPG Participation or Leadership, or community leadership experience (boards, associations, etc)
• Bilingual - Japanese

What we'll bring
During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Vehicle purchase & lease programs
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools, and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc's Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.
Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.
Have a question or need assistance with your application? Check out the How to Apply section of our careers page on Toyota.com or send an email to talent.acquisition@toyota.com.