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Form of workJob Description
Position Summary:
The Executive Administrative Assistant (EAA) is a highly proficient candidate who can provide high-level support to the administrative team as well as perform a variety of administrative tasks to ensure effective and efficient operations. The E.A.A has the ability to work with any level of supervision.
Primary Responsibilities:
- Provide support to Human Resource Director and Executive Director
- Checks and distributes mail to appropriate departments daily
- Document incoming checks and money orders daily
- Organize and maintain office’s internal and electronic filing system
- Files and mails invoices and bills
- Facilitate clinical invoicing as well as provide support to clinical staff on client balances
- Format information for internal and external communication including memos, emails, PowerPoint presentations, reports, letters of recommendation and proofed documents
- Provide technical assistance and support day-to-day
- Screen and direct non-clinical phone calls
- Print and file daily batch reports
- Oversee the Volunteer Program under the supervision of the Human Resources Director, maintaining volunteer records and a list of activities, tasks or responsibilities, coordinate schedules and be direct contact for volunteers.
- Facilitate administrative duties to support needs of the Board of Directors
- Review/ proof Board minutes and agenda
- Provide support in payroll process’
Secondary Responsibilities:
- Provides admin assistance during the agency’s financial audit
- Collects statistics for grants and campaigns, proof grants for typos or grammatical errors
- Schedule, book and coordinate LICADD staff retreats
- Coordinate group volunteer sessions for LICADD staff
- Co-facilitate the Annual BUDDY Holiday Party by collecting donations and distributing correspondence to mentees and mentors
- Facilitate monthly office supply inventory checks
- Fulfill duties assigned by Direct Supervisor and Executive Director
All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age or any other basis prohibited by law.
