Executive Accounting Assistant

Be the Financial Backbone of Our Roofing Success: Executive Assistant with Accounting Expertise Wanted!

Do you have a knack for numbers and keeping financial processes running smoothly? Are you detail-oriented and eager to support a leading commercial roofing company by ensuring its financial well-being? If so, we want to hear from you!

Function Enterprises, Inc is searching for a highly motivated and organized Executive Assistant with a strong accounting background to join our growing team. In this crucial role, you'll provide exceptional administrative support to our executives, but with a particular focus on the financial aspects of our projects and overall operations. You'll be the right hand to our leadership team, ensuring they have the financial information and support they need to keep our clients' roofs secure and our business thriving.

Key Duties:

• Financial Management and Accounting Support:
• Assist with creating and maintaining accurate project budgets.
• Process invoices for materials, labor, and subcontractors.
• Track project expenses and generate financial reports.
• Reconcile bank statements and accounts payable/receivable.
• Prepare reports for tax purposes (familiarity with relevant tax codes a plus).
• Project Bidding and Estimating: (as described in the original ad)
• Research material and labor costs to ensure accurate estimates.
• Track bids and proposals with a focus on financial feasibility.
• Project Management and Administrative Support: (as described in the original ad, with some emphasis shifted)
• Manage email and phone calls, prioritizing communication related to projects and finances.
• Schedule meetings and appointments, ensuring financial considerations are addressed.
• Coordinate travel arrangements and logistics for the project manager.
• Manage multiple projects simultaneously, with a focus on both financial and administrative tasks.

Additional Skills:

• Proficiency in accounting software (QuickBooks, etc.) a plus.
• Understanding of basic accounting principles (accounts payable/receivable, general ledger).
• The skills described in the original ad (Basic understanding of roofing terminology, Project management software proficiency, Communication & interpersonal skills, Organization, etc.)

Qualifications:

• Minimum 2 years of experience as an Executive Assistant or similar role, with demonstrable experience in accounting and financial tasks.
• Strong organizational skills with a meticulous eye for detail, particularly in financial matters.
• Excellent communication, written and verbal, with the ability to tailor tone to audience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks efficiently and prioritize effectively in a fast-paced environment.
• A positive and professional demeanor with a willingness to go the extra mile.
• Familiarity with the commercial roofing industry a plus.

We Offer:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and growing company.
• Positive and collaborative work environment.
• Be part of a team that takes pride in quality, customer satisfaction, and financial responsibility.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Supplemental pay types:

• Bonus opportunities

Ability to Relocate:

• Springfield, VA 22153: Relocate before starting work (Required)

Work Location: In person