Accounts Payable Assistant

Department: Advancement and Alumni Relations

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Mon – Fri, hours can be agreed upon, but must be consistent (approx. 20-24 hrs/week)

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

George Mason University Foundation is a 501c (3) non-profit foundation and a private corporation organized and operated exclusively for the benefit of George Mason University. The Foundation manages, invests, and administers private gifts, including endowments and real property for the benefit of the University.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

About the Position:

The George Mason University Foundation Inc. invites qualified candidates to apply for a part-time Accounts Payable Assistant position.

This part-time position, typically 20-24 hours per week, provides accounting and clerical support to the Foundation’s Associate Director of Accounts Payable, Assistant Controller, AP Team, Controller, and the remaining members of the Foundation Business Office as needed.

This position will primarily process activity within the Foundation’s corporate credit card system and also provide assistance to the Associate Director of Accounts Payable. These tasks may include review of documentation related to credit card charges, processing of credit card transactions within Bank of America Works, preparation and/or assistance with the monthly credit card reconciliation, preparations of expense vouchers, and organizing and filing related materials. In addition, this position will complete special assignments as requested by the Controller or CFO.

Schedule: Mon – Fri, hours can be agreed upon, but must be consistent (approx. 20-24 hrs/week)

Position will start in person and may have the opportunity to do some telework depending on the projects at hand.

Responsibilities:

• Process activity within the Foundation’s corporate credit card system and provide aid to the Associate Director of Accounts Payable;
• Review documentation related to credit card charges;
• Process credit card transactions within Bank of America Works;
• Assist with and/or prepare monthly credit card reconciliation;
• Prepare expense vouchers, and organizing and filing related materials;
• In addition, special assignments as requested by the Controller or CFO; and
• Assist Foundation Business Office staff as needed with various projects and reports as needed for BOT, Central Advancement and Units.

Required Qualifications:

• Minimum of bachelor’s degree in the business field or combination of equivalent education and work experience;
• Must be independent, self-motivated, and able to work independently;
• Previous work experience in a financial environment (specifically a not-for-profit or university setting) is essential;
• Demonstrated general accounting and administrative experience;
• Ability to utilize Microsoft Excel, accounting databases and fundraising databases in the completion of tasks;
• Excellent oral and written communication abilities; and
• Must be organized and able to manage overlapping tasks.

Preferred Qualifications:

• Knowledge of financial reconciliation and familiarity with Accounts Payable is beneficial; and
• Knowledge of Abila, MIP, Banner, or Salesforce is a plus.

Instructions to Applicants:

For full consideration, applicants must apply for Accounts Payable Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: March 14, 2024

For Full Consideration, Apply by: March 28, 2024

Open Until Filled?: Yes