Exec Administrative Support Sp

Job Description
EdPlus at ASU is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.
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We're seeking a highly motivated, detail-oriented, and organized Executive Assistant. Reporting to the Chief of Realm 4 Initiatives, the position provides a wide range of support, coordination, and liaison functions to members of the Dreamscape Learn leadership team. Coordinates multiple tasks simultaneously and performs complex administrative duties, often of a sensitive and confidential nature, in an incredibly fast-paced environment.
Dreamscape Learn (DSL) is a collaborative venture between Dreamscape Immersive and Arizona State University, merging the most advanced experiential pedagogy with the entertainment industry's best cinematic storytelling to deliver unique virtual reality (VR) and 2D labs and full course experiences which are demonstrably efficacious, readily scalable and emotionally engaging. These VR labs combine the emotional power of Hollywood storytelling, the visceral excitement of theme park rides, and an extraordinary mix of full body tracking and interactivity to create stories and worlds that push the limits of what is possible in virtual reality.
Essential Duties

• Manages Dreamscape Learn executive calendars and high-priority activities to maximize efficiency, coordination, and follow through.
• Coordinates executives' involvement in University events to ensure effective interaction with University staff, senior executives, leadership teams, and their constituents both internal and external to Arizona State University.
• Coordinates Dreamscape Learn visits and demonstrations, including scheduling, ordering meals, and securing leadership presence as needed.
• Manages the Dreamscape Learn bookings/emails via Salesforce Case Management.
• Coordinates and arranges travel (domestic and international) including transportation, accommodations, travel reimbursements, preparation of background materials, follow-up and file documentation.
• Serves as additional back-up support to the Associate Dean for Immersive Learning, Associate Dean of Learning Innovation, and Senior Director of Dreamscape Learn and Realm 4 staff, as needed.
• Oversees student(s) that are part of the DSL leadership team.
• Provides financial support including purchasing, expense tracking, and reimbursements.
• Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Represents Dreamscape Learn within the university and with internal and external visitors.
• Coordinates or assists with coordinating events including scheduling, catering, sending invitations, external orders, and managing RSVPs.
• Provides customer service to visitors, executives, and students as they relate to pod use and operations.
• Assumes or coordinates other duties or projects as assigned or directed.

Minimum Qualifications
Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications

• Evidence of a bachelor's degree or higher in a related field.
• Experience supporting high-level executives.
• Experience working in a higher education environment.
• Demonstrated knowledge of administrative principles and practices.
• Experience in handling confidential, proprietary, and privileged documents and information.
• Demonstrated knowledge of ASU policies and procedures.
• Experience in planning, analyzing, and coordinating activities and establishing priorities.
• Evidence of effective professional communication.
• Experience in tact and diplomacy and in maintaining effective working relationships.
• Experience in problem solving and decision making; evidence of organizational skills and flexibility; experience in proactively anticipating requirements and potential problems.
• Demonstrated ability to manage multiple fast-paced, high-priority, frequently changing activities requiring considerable coordination and follow through to meet requirements.
• Demonstrated knowledge of Microsoft Office Suite with emphasis on Outlook.
• Demonstrated knowledge of Google Workspace Online Tools (Sheets, Slides, Docs, Etc.)

EdPlus at ASU
ASU offers a total compensation package that includes valuable employee benefits. Click Here to explore options.

• Healthcare
• Financial Security
• Retirement
• Family Resources
• Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
• Discounts

This position work location is Tempe Campus, Creativity Commons.
Working Environment
This position work location is Tempe Campus, Creative Commons.

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting or standing.
• Daily use of desktop or laptop computer is required.
• Ability to clearly communicate to perform essential duties.
• Regular review of completed tasks.

EdPlus at ASU supports flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Department Statement
EdPlus defines itself through a culture of curiosity, risk-taking and refusing to accept the status quo. As a central enterprise unit for ASU focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education, our commitments support the university charter. ASU is a national service university and aspires to accelerate positive social outcomes through the seamless integration of cutting-edge technological innovation and scalability.
EdPlus employees are valued, respected, and encouraged to be their unique selves. We are committed to diversity, equity, inclusion, and belonging in everything we do. We know that our ability to deliver high-quality services and educational experiences is strengthened by the diversity of our employees. Our innovative culture drives outcomes through serving learners, achieving milestones, striving for excellence, solving problems, feeling a sense of urgency, and being bold.
EdPlus at ASU
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
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Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Applicant must be eligible to work in the United States; EdPlus at ASU will not be a sponsor for this position.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience