Address
Form of workInnovative venture capital firm with a list of high-profile portfolio companies is looking for an Events Operations Manager to be a right-hand to their Head of Community! This is an incredible opportunity to join a hard working, collaborative, and humble team of 75. Someone who is extremely attentive to the details, comfortable working in an ambiguous environment, and a structured thinker with excellent project management skills. Must also have a eye for design, taste, and be in the scene of NYC to be able to translate their brand through events! Previous experience managing early-stage events and projects to completion, in a fast-paced, startup environment is desired. In-office role, Monday through Thursday with some event attendance required. 140-160K+ DOE + bonus, benefits, 401k with matching, lunch stipend, annual team trips, and gym in the office!
Responsibilities:
Qualifications:
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
Responsibilities:
- Lead event coordination and planning from start to finish.
- Research and source unique, unforgettable venues and vendors that align with the organization's brand and culture.
- Manage a large set of vendor relationships (catering, AV, staffing, restaurant venues) and own contract review and execution.
- Lead all event communications, including drafting invitations, guest reminders, collecting dietary restrictions, creating calendar invites, designing event RSVP pages, and post-event follow-up.
- Maintain and manage a run-of-show for the event, and lead RSVP tracking and vendor management.
- Lead the design of event assets, such as invitations, digital landing pages for events, menus, and paper materials for events.
- Source and curate guests across sectors and industries for each event through the organization's own network as well as external network additions.
- Support the design of decks and presentations to memorialize discussions at events into thoughtful, actionable, and well-designed content for distribution within the organization's portfolio.
- Join in on dealflow conversations to keep track of investors and priorities.
- Maintain a robust CRM of event attendees and discover creative ways to re-engage guests (e.g. in other events that are appropriate).
- Identify which processes need to be streamlined, or made into a playbook, and then create one.
- Coordinate cross-functionally on events and invitations with the team.
Qualifications:
- 3-4 years of experience in an Event Planning, Executive Assistant, or Ops Management role within a high-growth startup or similar environment.
- Builds relationships quickly with a wide range of stakeholders and personalities.
- Clear communicator with excellent verbal and writing skills.
- Extremely attentive to detail (and truly "sweats" the details); someone who takes pride in the quality of their work. No detail is too small, especially when it comes to executing flawless events.
- Self-driven, reliable, and self-managed. Comfortable in an environment with a high degree of ambiguity.
- Structured thinker who can manage multiple responsibilities and prioritize effectively.
- You have a bias towards action and execution mentality, and you are a "do-er".
- Understanding and familiarity with startups, business models, and knowledge of the functional organizational structure of companies and their levels.
- Familiarity with Affinity, Airtable, LinkedIn, LinkedIn Recruiter/Sales Navigator, or other types of sourcing tools is a plus!
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
