Event Operations Manager

Join us for a bright future…Discover where your talent fits best at ALM!
Our network of more than 450+ employees globally is united by a shared understanding that the work we do makes a direct impact on the success of our customers and audiences. Our collaborative environment provides a vast amount of opportunities for career development. Our goal is to hire industry’s top talent, offer growth opportunities and provide a fulfilling working environment.
Here at ALM, we are a customer-focused and market-driven company dedicated to the success of the customers we serve with our information products and marketing services and events. Across ALM, our teams deliver premium content to professionals in the legal, finance, real estate and insurance industries.
We promote and value innovation and an entrepreneurial spirit. We believe that integrity must be at the heart of everything we do. We foster an environment of trust and teamwork and believe that employee empowerment drives our progress and success as a business. We insist on quality and continuous improvement in all that we do. We have a winning attitude and seek to celebrate all of our successes … big and small.
Salary Range: 65,000 – 70,000 USD Annually
The referenced salary range is based on the Company's good faith belief at the time of posting. Total compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
ALM is seeking an Event Operations Manager to join its Events team. The Event Operations Manager is charged with collaborating with other team members to ensure the successful execution of ALM’s conferences, tradeshows, and awards programs.
The Event Operations Manager will be responsible for operational aspects of all assigned events within the Events portfolio. They will coordinate all event logistics including sponsor deliverable management, attendee/honoree registration, developing menus and reviewing BEOs to enhance event experience; audiovisual sourcing and management; room block management; transportation coordination; special events creation and execution; and financial reporting and reconciliation.
The Event Operations Manager will interact with both internal and external clients and must have highly polished written and verbal communication skills, as well as impeccable organizational skills. They will manage all sponsor deliverables before, during, and after each event.
Responsibilities:

• Develop and adhere to event plans and timelines, including internal and external deadlines
• Coordinate internal and external resources, including venues, A/V vendors, materials suppliers
• Act as primary point of contact for clients – on-site and in advance of events – to gather client deliverables, secure client approvals, and provide a smooth client experience
• Coordinate all on-site logistics
• Work with creative teams on the creation and preparation of event collateral materials
• Be responsible for accurate and timely budgeting and reconciliation of events

Qualifications:

• 2-5 years meeting planning/Event Operations experience with increasing levels of responsibility
• Ambitious and proactive with a calm response to pressure
• Excellent time management and multi-tasking skills to meet strict deadlines
• Highly detail oriented and a self-starter
• Able to work efficiently independently as well as part of a team
• Excellent written and verbal communication skills, including writing, proofreading skills
• Excellent interpersonal skills both in person and by phone, with high professionalism
• Strong record of customer service
• Resourceful, creative problem solver
• Easily adaptable to situations and changing event demands
• Ability to travel to events as needed

Why you should join ALM...

• Generous Benefit Plans for Medical, Vision & Dental Coverage
• 401(K) Plan With Match
• Paid Time Off (Vacation, Personal Days & Sick Days)
• Summer Fridays - Early Office Closure
• Paid Holidays
• Health Savings Account
• Flexible Spending Accounts for Dependent Care & Medical Expenses
• Parental Leave
• Career Development Learning & Training Opportunities
• Educational Assistance
• Employee Referral Bonus
• Employee Recognition Awards
• Short-term & Long-term Disability Coverage
• Flexible Work Schedules

ALM provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, veteran status, national origin, age, disability or genetics. In addition to federal law requirements, ALM complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Health savings account, Disability insurance, Health insurance, Dental insurance, Flexible spending account, Tuition reimbursement, Paid time off, Parental leave, Vision insurance, 401(k) matching, Flexible schedule, Referral program