Events Manager - Special Events Facilities

S05297P

Events Manager - Special Events Facilities

Special Events Facilities

Arlington

Executive/Administration

Full-time

Variable

Working hours are event driven and will require nights, weekends and holidays for assigned events.

External and Internal

Salary is commensurate based on qualifications and relevant experience.

Funding expected to continue

Monthly

Yes

We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Under the direction of the Assistant Director of Event Operations, the Event Manager serves as the lead for event planning and coordination for the Event Services Team of College Park Center and Texas Hall. This position acts as the main liaison with the event promoter/venue user to coordinate and oversee all phases of the event process, including meeting with clients regarding the event and all event details, reviewing space setups and technical needs, disseminating event information throughout the department and with contracted vendors, managing onsite event staff and closing out events. Serves as the onsite MOD during assigned events and provides leadership to event staff.

• Serves as the key facility liaison to assigned event/concert promoters, clients and tenants in regard to all facets of event planning and advancement.
• Reviews event rental agreement language to determine how to proceed with coordination efforts for assigned events.
• Ensures facility use agreements are signed and insurance and payments are received prior to event load in.
• Responsible for building and maintaining positive relationships and communications with venue users.
• Organize and direct Pre-Convention/Per-Event meeting(s) with client’s representatives and SEF departmental representatives.
• Communicates all necessary venue information, procedures and policies to event promoters/facility users for advancement purposes.
• Prepares and disseminates event information to all internal departments, outside partners/contractors and key stakeholders.
• Ensures event setups meet client needs and adhere to life safety protocols prior to event.
• Serves as the Event Manager on Duty for assigned events.
• Demonstrates understanding of and implements building emergency procedures.
• Monitors and evaluates the event operations on an event-by-event basis; when appropriate, consult with the Assistant Director or Director to implement or improve procedures to enhance the overall quality and efficiency of event operations. Investigate and resolve customer complaints in person, on the phone and via email.
• Performs other duties as assigned.

• Bachelor’s degree with Two (2) years of experience within or related to the hospitality/public assembly venue industry, coordinating events and/or meetings.
• Solid understanding and experience applying local and national fire codes, life safety guidelines and ADA regulations, as they relate to events and crowd management.
• Effective management skills in a customer-focused environment, and ability to make sound decisions in high-pressure situations.

• Master’s degree with five (5) or more years of progressive experience within the hospitality/public assembly venue industry, with three (3) years in a supervisory capacity coordinating major, complex events and meetings.
• Experience with NCAA Division I Athletics events; IAVM Venue Management School graduate; and industry related certification, such as Certified Meeting Professional, Certified Meeting Manager, or Certified Venue Professional.

Position may require extended periods of walking and standing, and exposure to loud sound levels during some events.

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

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Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.