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SalaryEvents Coordinator
Country: United States
Position Location: Washington, DC/Atlanta, GA/New York, NY/New Jersey
Contract Type: Regular (US only)
Work Pattern: Full Time
Sector: Corporate services
Discipline: Marketing and communications
Job Ref: 565
Recruiter Contact: Sofiya Bula
Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 16,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.
At an exciting time of growth for our business and Marketing team in North America, we are looking for an experienced Events Coordinator to work alongside our Events Lead for North America. As Events Coordinator, you will support with both client-facing and internal events and meetings across our business in the US and Canada. You will bring a passion for events, exceptional organizational, communication, and stakeholder management skills, to ensure seamless execution and customer satisfaction. Examples of events you will support are:
- Local area tradeshows
- Recruitment fairs
- Large staff meetings
- Executive/Senior leadership meetings
- Training webinars (virtual and in person)
The role responsibilities will include, but not be limited to:
- Event Planning and Logistics:
- Coordinate and execute numerous in person and virtual events.
- Provide pre, during, and post communications to ensure all participants are coordinated for event support.
- Plan event details, company branding, food and beverage needs and shipping.
- Create reliable financial reports and process payments promptly.
- Stay within the allocated budget.
- Onsite services will be required.
- Problem-Solving and Adaptability:
- Anticipate the needs of attendees and provide alternative suggestions as needed.
- Address potential issues during events.
- Plan for various scenarios that could impact event integrity.
- Venue Coordination:
- Arrange site visits to assess event spaces as needed.
- Cultivate relationships with venue coordinators.
- Innovation and Improvement:
- Propose new ideas to enhance event planning and implementation processes.
Qualifications:
- Creativity: A love for event management and creating a memorable experience.
- Customer Service: Outstanding customer service and communication skills.
- Organizational skills: Exceptional organizational, prioritization, multi-tasking, and coordination skills.
- Professionalism: Enthusiastic and able to build strong relationships with colleagues, clients and vendors.
Minimum requirements:
- Minimum 5 years of experience in hospitality, event, trade show management or marketing or College degree/certification (Hospitality, Marketing, Communications, etc.) with 3 years relevant experience.
- Experience managing physical, virtual, and hybrid events.
- Proven ability to handle an ongoing schedule of internal events and external conferences often with overlapping timescales.
- Multitasking ability is necessary to move from one task to another at a fast pace.
- Strong organizational, time, project, and stakeholder management skills.
- Strong written and verbal communication skills.
- Proactive, able to demonstrate initiative and drive in coordinating and delivering tasks.
- Familiarity with digital communication platforms such as Zoom and Teams and a knowledge of event technology products and services.
- Familiarity with Canva, Microsoft Forms, ExhibitDay, ExhibitForce, and experience with Templafy, MailChimp, Teams, and Eventbrite a plus.
10-15% percent travel is expected. Sometimes evening and weekend work with scheduled events including conference/meeting/show set-up and take-down.
If you do not meet all the requirements we are looking for, please still apply. We understand not everyone will meet all the requirements, but you might have skills we did not know we needed.
Salary Range: $75,000.00 - $95,000.00
Benefits: 401k, medical, dental, and vision insurance, STD/LTD disability, holiday, PTO, parental leave and company-paid life insurance
Equality, diversity and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Equal employment opportunity is the law.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.
Hybrid working policy
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.
More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence
