Donor Events Coordinator

Title:Donor Events Coordinator

Reports to: Director, Donor Relations

Job Summary:The Donor Events Coordinator supports the Donor Relations department in delivering exceptional donor engagement experiences designed to amplify and advance Heritage’s impact and mission. The Donor Engagement team, within the Donor Relations department, plans and executes over 30 events annually, from donor dinners and regional events held across the country to donor gatherings and multi-day donor engagements at Heritage headquarters in Washington, D.C.

Job Duties:

• Plan and execute donor engagement events including program logistics, speaker coordination, venue and vendor logistics, audio visual production, security protocols, volunteers, and support staff supervision.
• Coordinate day-of logistics and act as the point of contact for the venue and vendors.
• Regularly propose and implement new ideas to improve planning and execution processes.
• Support the development of the donor engagement experience for onsite attendees. Assist in staffing and managing event-day registration and check-in processes.
• Partner with major gift officers and identify the design goals for each event, develop event concepts, select colors and other design elements, and manage the creative details of the event from table settings and floral arrangements to menu selections and overall donor experience.
• Research venues, vendors, and negotiate contracts. Ensure venues continually uphold Heritage’s standard of excellence and meet the specific programmatic needs of the event.
• Draft seating charts and event timelines in coordination with development officers. Schedule run-through meetings with staff members involved.

Qualifications:

Education: Bachelor’s Degree

Experience: 2-3 years of relevant experience

Communication: Clear, effective, and gracious written and verbal communication

Technology: Ability to master new software for event registration, email marketing, and virtual events; proficiency in MS Suite; familiarity with email marketing platforms a plus.

Other Requirements:

• Understand and support the Heritage mission and vision for America and the department’s goals and objectives.
• Demonstrated ability to think critically and show sound judgement in high-pressure situations.
• Ability to self-organize with a strong attention to detail and handle multiple projects while prioritizing to achieve goals.
• Willingness and ability to travel when necessary.