Event Specialist

Job Description

s an Event/Conference & Content Specialist, you will provide essential support to the TA & Inclusion team for events & conferences. Your role will involve coordinating various aspects related to events, conferences, and content creation. Here are the key responsibilities:

Event and Conference Logistics:

• Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences.

• Partner with Inclusion Network Event/Conference Chairs & Associate I&D Program Manager to select attendees.

• Partner with the Travel Program Manager to book travel, accommodation, and transportation for employees attending off-site events at the most efficient cost to I&D.

• Coordinate event registrations, badge collection, and other administrative tasks.

• Ensure timely communication of event details and logistics to attendees.

Content Creation Support:

• Work closely with content creators (such as marketing, communications, or creative teams) to facilitate content production.

• Assist in organizing photo/video shoots, interviews, and other content-related activities.

• Manage equipment, props, and location logistics for content creation.

• Coordinate schedules and deadlines to ensure timely content delivery.

Inventory Management:

• Maintain an inventory of event-related materials (e.g., banners, swag, brochures) and ensure their availability for events.

• Track and manage equipment used for content creation (cameras, lighting, microphones, etc.).

Communication and Coordination:

• Liaise with internal departments (HR, marketing, communications) to gather requirements and align logistics efforts.

• Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines.

• Collaborate with external vendors (hotels, transportation services, event venues) to secure necessary resources.

Problem-Solving and Adaptability:

• Address any logistical challenges that arise during events or content creation.

• Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.

Required Skills

• Proven experience in logistics coordination, event planning, or content support.

• Experience applying a lens of inclusion and diversity to project planning and execution.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal abilities.

• Experience in the Travel & Hospitality industry a plus

• Experience in organizing conferences a plus

Required Education

Bachelor’s degree in Event Management, Hospitality, Travel or a related field.

Job Type: Contract

Salary: $40.00 - $45.00 per hour

Schedule:

• Monday to Friday

Experience:

• Event Coordination: 5 years (Preferred)
• Content creation: 5 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Irvine, CA 92618 (Preferred)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Preferred)

Work Location: In person