The opportunity:
The current role we are filling on the Project Management Team is supporting a high volume of transactional events. This job is highly detailed and task-oriented and requires exceptional organizational skills. This role ensures that we provide a consistent, white-glove experience on each of their high-touch events. This role handles all client communication pre/post-event, processes a lot of transactions, and manages changes during the planning process. The main focus is on responsiveness and building relationships with these customers.
As a Project Manager, you’re responsible for the client experience. Main responsibilities include:
- You are the client’s main contact for any needs that arise including gathering event details, change management, questions, and organizing content/deliverables.
- Improve the client experience and service delivery by looking for opportunities for improvement and efficiency.
- You collaborate with the client to ensure the account setup, ordering system, communication flow, and service delivery meet the overall meeting goals.
- Own communication and information flow between the client, venue, and any technical staff involved to ensure expectations are met.
- You make decisions and give approvals on behalf of your client to meet their vision.
- Work closely with internal teams to ensure processes are followed and service-level agreements are being met.
- Manage any issues or challenges that arise to ensure all events are successfully delivered.
- Oversee billing and reporting needs on a daily/weekly/monthly basis.
Who you are:
What you’ll accomplish:
Within 1 month, you’ll:
- Learn about MT’s services - the value we offer, the types of events that we service and our customer-service mentality.
- Complete our project management role specific training.
- Meet with current members of the Project Management Team to understand best practices for supporting our clients and their diverse needs.
- Take on your first 5-10 accounts that are already working with MT from other Project Managers.
Within 3 months, you’ll:
- Build strong and lasting relationships with clients and internal team members, ensuring a strong client retention rate. Typical client accounts have 2-10 meeting planners per client.
- Begin to create your own processes for working with your clients and identify opportunities for efficiency/improvement.
- Become proficient in our CRM, Netsuite.
- Take on a new account and onboard them into our system.
- Have fully transitioned about 20 accounts that you’ll be managing and working with on a daily basis. These clients include Fortune 500 companies in many sectors with the majority in the pharmaceutical industry.
Within 6 months you’ll:
- Have proficiency in the role and be managing accounts with autonomy.
- Complete projects to improve the efficiency and effectiveness of the team; we are constantly reevaluating our processes and want your input.
- Demonstrate an aptitude for problem-solving and contingency planning; striving to consistently exceed client expectations.
- Train and motivate your peers. They’ll look to you as an example and the account expert, and you’ll be able to hone your own coaching and mentorship skills.
Our benefits include: full medical coverage (health, vision, dental, short term disability and life insurance), PTO and 9 paid holidays, annual profit-sharing bonus, 100% charitable giving match, employer match 401k with subsidized brokerage fees, gym membership reimbursement, employee-led social action teams, fully paid parental leave, paid bereavement leave and fun social gatherings!
What makes Meeting Tomorrow’s culture so special is the people, and we look for candidates who are a match for our company’s core values: commitment, kindness and humility. If those words describe you and you see yourself in this posting, you’re ready to apply!