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Form of workJob Description
As an Event Coordinator/Manager at Aspen Sky, you'll play a pivotal role in orchestrating seamless events, ensuring every detail is covered from concept to completion. Our events range from winery hosted events to small corporate gatherings to large weddings. Your responsibilities include conducting client tours and consultations, event conceptualization and planning and acting as a liaison with vendors. You'll be the organizational maestro, handling contract terms, payment schedules, and event day preparations.
Key Responsibilities:
Conduct client tours and consultations, ensuring alignment with their vision and needs.
Manage all event details including timelines, room set up and beverage packages.
Liaise with vendors to ensure clear communication and expectations
Outline and define contract terms and payment schedules.
Ensure completion of event day preparations and venue readiness.
Maintain organizational brilliance through checklists and processes.
Exhibit a happy, can-do attitude and empathetic communication.
Provide constructive contributions in a collaborative team environment.
Qualifications:
Minimum 2 years or 50 weddings of proven wedding planning/execution experience
Availability on nights and weekends is a must (you will be given one weekend off/month)
Exceptional communication and customer service skills.
Detail-oriented, methodical, and extremely organized.
Strong problem-solving and time management skills.
Ability to remain calm under pressure in high-stress situations.
Experience managing a team of people in a positive and productive manner.
Proficiency in Microsoft Office applications.
Full-time position reporting directly to the GM/Owner.
Key Performance Indicators:
Completion of event tasks on time and daily updates.
Successful conversion of venue tours into event bookings.
Creation of WOW moments for each client.
Demonstrated empathy in client interactions.
Oversight of up to 40 smooth, beautiful, and safe events per year.
Ability to work 40-50 productive hours per week.
If you love events and possess exceptional organizational skills, join Aspen Sky as an Event Coordinator/Manager. Conduct initial consultations, plan details meticulously, and execute flawless event operations, overseeing staff and managing post-event responsibilities. This full-time position requires a passion for customer service and availability on nights and weekends.
