Address
Form of workUnder the general direction of the Agriculture, Arts and Education Manager, the duties of the Event Coordinator include, but are not limited to, planning, organizing, and promoting program exhibits for the 22nd District Agricultural Association (District). This includes competitive and non-competitive exhibits and may include photography, fine arts, woodworking, the Farm, flower and garden shows, the California Grown building, beer and wine, and/or special exhibits. Assists with the planning and decoration of exhibits; contacts prospective exhibitors, offers suggestions on suitable methods of exhibit display and assists in arranging for exhibits; assists in organizing and displaying exhibits and the coordination of judging exhibits; assists in planning the programming of show events and displays; assists in determining exhibit classes and in the classification of exhibit entries; assists in arranging for the services of judges; assists in arranging for special events; assists in outreach and addressing clubs and organizations.
You will find additional information about the job in the Duty Statement .
Working Conditions
Work is primarily performed in a standard office with artificial light and climate control. At times, work may be performed outdoors; before, after (set-up/tear-down) and during the annual Fair and for event/space tours and coordination. Work activities involve working in an office setting; sitting for prolonged periods of time; bending neck in an upward and downward flexion and side-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds; and operating standard office equipment requiring repetitive hand movement and fine finger dexterity and fine coordination including the use of a computer keyboard, mouse, calculator, telephone, and radio. Work activities involve the abilities to verbally communicate and hear to express and exchange information, see to perform assigned tasks, and read, write, and speak English at a level required for successful job performance.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-412602
Position #(s):
012-000-4903-999
Working Title:
Event Coordinator - Agriculture, Arts and Education
Classification:
EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION $4,726.00 - $5,916.00
# of Positions:
1
Work Location:
San Diego County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
WHO WE ARE
The 22nd District Agricultural Association manages and operates the Del Mar Fairgrounds on behalf of the State of California , and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.
OUR PURPOSE
We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.
OUR MISSION
We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment , recreation , agriculture , and Education.
OUR VISION
We will be the community's iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.
Check us out at DelMarFairgrounds.com .
Special Requirements To be considered for this position applicants must either:
In order to have list eligiblity, you MUST take/have taken and passed an exam/assessment within the past 12 months. Your eligiblity is listed in your CalCareer account under the 'eligiblity' tab. To access the exam/assessment for Event Coordinator, District Agricultural Association please click on the link below:
https://www.calcareers.ca.gov/JOBSGEN/3A902.PDF
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
22nd DAA/Del Mar Fairgrounds
Attn: Exams
2260 Jimmy Durante Blvd. Del Mar, CA 92014
Del Mar , CA 92014
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
22nd DAA/Del Mar Fairgrounds
Attn: Exams
2260 Jimmy Durante Blvd. Del Mar, CA 92014
Del Mar , CA 92014
09:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - 1. Describe how your education and/or experience qualifies you as the best person for this job.
2. Describe your background in working at a large event center or fair and how that has prepared you for this job.
3. Describe your background specific to exhibits or exhibit programming and your role in the planning and/or execution of one or more exhibits.
4. Describe your experience as it relates to working with exhibits, including any competitive or non-competitive programs. In addition, incorporate any relevant experience working with programs such as photography, fine arts, woodworking, flower and garden, beer and wine, etc.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Minimum three years' experience in coordinating events, exhibits, exhibit programming, or exhibit design at a large event center or fair.
- Knowledge and experience with planning, designing, and organizing exhibits for fairs, multi-day events, and/or festivals, including competitive and non-competitive exhibits.
- Ability to create imaginative and informative displays and/or exhibits that educate guests.
- High School diploma or higher.
- Knowledge of competition processes and judging procedures.
- Basic knowledge of report writing and all forms of written and verbal communication.
- Experience with and the ability to use Microsoft Office - Teams, Word, Excel, Outlook, PowerPoint, etc.
- Strong communication skills with the ability to present information effectively.
Benefits
Our Amazing Perks!
There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).
To learn more about benefits for State employees, visit the CalHR Website at: https://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Danielle Stephenson
(858) 755-1161 ext: 2011
dstephenson@sdfair.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
22nd DAA - EEO
(858) 792-4203
eeoofficer@sdfair.com
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Transcripts/Degree Instructions
Transcripts : If you are meeting minimum qualifications with education in conjunction with experience to satisfy the minimum qualifications, applicants must attach a copy of their degree/transcripts (unofficial or official) to their application.
All applicants are required to submit a copy of their transcipts with all the required courses underlined and/or their diploma, if applicable.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
