Ess/Ecse Program Project Specialist 2

Assist the Director and the Education Program Specialists to support the design, development, modification and implementation of PROGRAM PROJECTs statewide
Consult with appropriate personnel regarding program goals, objectives, accountability, and delivery of services
Provide administrative duties for the department
Occasional in-state and rare out-of-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Design, develop, modify, and/or implement PROGRAM PROJECTs
Monitor and evaluate the procedures of PROGRAM PROJECTs for efficiency and effectiveness
Report on the progress of projects to include state required general supervision efforts, professional development, conference planning/coordination, event management, grants, training events and initiatives
Preparation of notices, guidance, memos, operating procedures, plans, reports, and manuals
Assist in the preparation of responses, proposals, reports, grant applications, preparation of technical assistance documents
Formats materials for accessibility
Update, modify, create materials for public use on the Internet
Coordinate services for meetings, and technical assistance visits with and among state agencies, unit staff and local school district programs
Provide assistance with travel arrangements for director and staff
Process invoices from contractors
Maintain and or monitors database of referrals of students transitioning from early intervention to preschool
Provide information, general direction, technical guidance, and administrative assistance via e-mail, phone calls, letters and representation at meetings for the unit, with state agencies, community organizations and the general public
Coordinate, collaboration, and build relationships with varying Early Childhood Education stakeholders
Update operating procedures, plans and manuals
Other duties as assigned as related to the position

Knowledge in:
Developmentally appropriate practices in early childhood special education
ESS/ECSE guidance documents such as, but not limited to the Arizona Early Learning Standards; Arizona Infant Toddler Developmental Guidelines; the High Quality Program Guidelines; and AZ Technical Assistance (AZ-TAS) documents, state and federal education rules and regulations
Extensive knowledge database management
Effective strategies of administrative support
Effective customer service strategies
Skills in:
Skilled in using software programs to write reports, emails, create presentations, analyze data, track initiatives
Efficiently manage multiple tasks
Attention to detail, including editing documents
Strong interpersonal skills
Reviews and evaluates early childhood special education program activities and projects analytically and to identify effectiveness and suggest improvements
Intermediate to advanced skill in using Microsoft Outlook, Word, and PowerPoint, Excel, and Publisher
Ability to:
Prioritize goals
Synthesize data
Establish and maintain effective working relationships
Work in collaboration with a variety of personalities, other agency personnel and the general public
Professionally greet staff and visitors create a welcoming and friendly atmosphere of customer service within the office environment, on virtual calls and meetings with other ADE units, state agencies and the public
Work independently and demonstrate initiative, creativity
Organize, advertise and support statewide training, and monitor attendance

Preference will be given to those applicants with:
Experience or background in Early Childhood Special Education or Early Childhood Education
Web publishing experience and other publishing software
Associate Degree or Bachelor Degree

Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.