School Safety Program Project Specialist Ii

School Safety Program Section

Phoenix Location

The School Safety Unit within the Arizona Department of Education assists educators in supporting the physical, emotional, and mental health and safety of students. The Unit includes five primary program areas: The School Safety Program, the Stronger Connections Grant, Project AWARE (Advancing Wellness and Resiliency in Education), School Preparedness, and the Arizona School Nurse Access Program.
Under the direction of the School Safety Grants Director, the Program Project Specialist II will help manage special projects, such as maintaining email distribution lists, monitoring survey responses, assisting with training registration, and coordinating payment of invoices. Additionally, this position will provide administrative support and grant assistance to the School Safety Program team.

Occasional in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Help manage special projects, including maintaining email distribution lists, monitoring survey reponses, assisting with training registration, and coordinating payment of invoices
Perform a variety of administrative tasks such as:
Answering phones;
Coordinating and scheduling meetings;
Reserving conference rooms;
Maintaining and updating files, records, and databases;
Providing webpage support; processing and routing incoming correspondence from shared inboxes and telephone to appropriate personnel; and
Providing customer service regarding routine questions from public education agencies, state agencies, and parents.
Review and approve grant applications to help ensure grant funds are appropriately budgeted and expended in accordance with program requirements and assist in preparing and completing any administrative and monitoring reports
Collaborate with other School Safety Program employees and participate in program team and unit meetings and activities

Knowledge in:
Principles and practices of administrative concepts and applications
Spelling, grammar, and punctuation
Basic mathematics
Customer service techniques
Skills in:
Attention to detail in review of documents
Organize/manage multiple priorities and projects
Accurate data entry.
Data collection and information tracking
Create and use basic to advanced spreadsheets
Basic to intermediate skill in using Microsoft Outlook, Word, Excel, and PowerPoint
Ability to:
Organize information.
Review work for accuracy
Time management
Work independently
Collaborate effectively within a team
Communicate effectively, both orally and in writing, with administrators, educators, and the public
Provide excellent customer service and technical support to internal and external customers

Preference will be given to those applicants with:
An understanding grants management
A general understanding of budget procedures

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.