ESD Intern - GIS and Utility Operations

Salary: $18.55 - $25.85 Hourly
Location : Sunnyvale, CA
Job Type: Casual
Job Number: 24-00014
Department: Environmental Services
Division: Sanitary Sewer/Storm Maintenance
Opening Date: 02/05/2024
Closing Date: Continuous
Description
ESD INTERN - GIS AND UTILITY OPERATIONS
PART-TIME INTERNSHIP OPPORTUNITY
Hours: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30).
Paid intern positions are available within the Environmental Services Department. The positions are an excellent part-time opportunity for an individual with GIS skills wishing to obtain work experience in the Environmental Studies field. Current student enrollment is not required.
Enrichment Opportunities

• Learn and work with the City's GIS and Office 365 suite of applications.
• Learn concepts of engineering problem solving, data analysis, data management, and GIS database design and development.

Hours: hours are flexible; a minimum of 16 hours per week is highly desired with a maximum of 32 hours per week. The selected candidate for this position will work under supervision on weekdays between the hours of 8:00 a.m. and 5:00 p.m.
Essential Job Functions
(May include, but are not limited to, the following):

• Organize and digitize information from existing documentation to build a digital Operations & Maintenance (O&M) record repository.
• Review available O&M records and collaborate with users, supervisor, and administrators to define database features and functionality.
• Assist in creating and organizing Excel and GIS database for record storage.
• Assist users and supervisor with designing and utilizing GIS database, including using GIS model builder to automate data import/export.
• Assist and train users to use the GIS database.
• Assist with creation of training materials and how-to guides.
• Scan, label, and/or bookmark historical data into logical, searchable pdf files and/or Excel spreadsheets.
• Help identify ways to clean up the existing database content and presentations.
• Work effectively with City staff, consultants, administrators, and the general public; the candidate is expected to conduct him/herself in a highly professional manner at all times while representing the City.
• Assists City staff with other duties as desired, including some administrative tasks as needed.

WORKING CONDITIONS
Position requires prolonged sitting, standing, walking on level, uneven, and slippery surfaces, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in using a computer keyboard and certain tools. The position also requires near and far vision when reading written work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag, carry, and push equipment, tools and supplies up to 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
Education:
High school graduation or GED equivalent AND
completion of at least one course in Environmental Studies, Computer Information Systems, Geographic Information System (GIS), or a related field.

• Interest in Environmental Studies and willingness to learn.
• Positive work attitude, reliable and responsible.
• Ability to write and communicate concisely and effectively.
• Proficient computer skills with basic knowledge of MS Word, Excel, and OneDrive.
• Advanced computer skills may include (not required) Microsoft SharePoint, Microsoft Teams, and GIS.
• Good organizational skills, detail-oriented and good data keeper.

License/Certificates:
Possession and continued maintenance of a valid California class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
Application and Selection Process
APPLICATION PROCESS
If you are interested in this opportunity, please submit your online City of Sunnyvale 1) employment application, 2) responses to the supplemental questions, and 3) a resume to the Department of Human Resources.
City application forms, completed in full, are required, as is a resume. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume" on the application or supplemental
questions. Electronic applications may be submitted on-line through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs or application materials may be submitted to: Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94088.
SELECTION PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience, and education. Individuals with the best match to the position will be invited to participate in an interview. This job posting may close without notice.
Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Position which are covered by the Department of Transportation regulations are required to submit to a pre- employment drug test and to random drug and alcohol testing.
ADDITIONAL INFORMATION
For more information regarding this employment opportunity, contact Anjelene Manzanares at 408-730-772 or email . For more information relating to the application process contact Faye Brand, Human Resources Technician at (408) 730-3015 or email: .
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
No City benefits are offered with this Temporary Position.
01
Instructions for completing the supplemental questionnaire:
This supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The supplemental information that you provide will be evaluated along with your completed application. Please limit your response to one page per question. In answering the question(s), be as specific as you can. Some questions may include multiple parts (i.e., (a), (b), (c), (d), etc.). Please make sure to address each part of each question in the supplemental questionnaire below.
Please be advised that you will be 'timed out' of this page after 30 minutes. Therefore, it is best to copy the supplemental questions that require text answers from this page into a document that you can save on your computer, produce your responses in that document, and then copy and paste the responses into the space provided below. Additionally, please save your work continuously.
The completed application and responses to supplemental questions constitute an examination. Note: qualifying experience must be reflected on the job application form.
Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position.
Your responses to the questions that require you to detail your background and experience should include the following information:*

• The number of years of experience you have had performing the duties that you are describing;
• The name(s) and type(s) of organization(s) where you obtained such experience; and,
• Your role and specific responsibilities within the organization(s).

*Responses to the supplemental questions that indicate "see resume" are considered incomplete.By checking the 'Yes' response below, I indicate that I have read these instructions for completing the supplemental questionnaire and in accordance with these instructions, I understand that written responses to the supplemental question(s) listed below are required, in order to evaluate my qualifications for this position and for my application to be considered complete.
Additionally, I certify that I have completed the following supplemental questionnaire on my own; the answers accurately reflect my training, education and experience; and, I understand that my responses are subject to verification.

• Yes
• No

02
Are you currently a college student? Current student enrollment is not required.

• Yes
• No

03
Have you completed at least one course in Environmental Studies, Computer Information Systems, Geographic Information System (GIS), or a related field?

• Yes
• No

04
Please list the course(s) in Environmental Studies, Computer Information Systems, GIS, or a related field you have completed. If none, indicate NA.
05
Please describe your proficiency level and experience with Microsoft Word, Excel and OneDrive. *List your proficiency level and experience with each application.
06
Please describe your experience, if any, using Microsoft SharePoint, Adobe Acrobat, and ArcGIS. List experience with each application. If none, indicate NA.
07
Please describe your experience and proficiency level with ArcMap and ArcGIS Pro. If none, indicate NA. *Attach work samples to your application, if available.
08
Briefly describe your interests in GIS, environmental studies, Wastewater Operations, and/or knowledge management.
Required Question