Environmental Sciences Finance And Administration Manager

The Department of Environmental Sciences in the College and Graduate School of Arts & Sciences seeks a Department Finance and Administration Manager (Unit Administrator 2) to embrace and practice departmental values of environmentalism, diversity, honesty, and teamwork. This position will provide a range of complex services, including financial work such as accounting and budgeting, partner with human resources, assisting with the department curriculum budget plan (CBP), and providing direct departmental support. In addition, this position is responsible for financial oversight of the Environmental Thought and Practice Program (ETAP) and the Anheuser-Busch Coastal Research Center (ABCRC) in Cape Charles, VA.

This is a hybrid position that requires a minimum of 3-4 days per week in the office.

Duties and responsibilities include:

• Plan departmental budget needs by analyzing short- and long-term program plans.
• Annual budget and provide financial forecasts. Complete all related University requirements and submittals, adhering to department and institutional standards and timelines.
• Advise department chair and staff members on budgetary and related problems.
• Serve as a representative for the department in wider institutional finance initiatives.
• Serve on committees and attend standing meetings representing the interest of the department.
• Participate in training sessions to keep apprised of changes in policy and procedures.
• Advise faculty and staff on financial matters as needed.
• Approve purchase orders, expense reports, accounting adjustments, account certifications, payments, and journal entries.
• Partner with HR on a variety of human resource activities including recruitment, classification and compensation analysis, employee relations, advising on faculty HR policies and procedures and answering HR questions across employee types.
• Enter payroll costing allocations, period activity pays, payroll accounting adjustments, hire temporary employees and wages students.
• Request funds from Alumni to fund departmental initiatives and identify fund sources.
• Develop and distribute financial reports for local, gift and endowment accounts using excel.
• Review cash balances periodically to ensure optimization of cash.
• Monitor cash deficits and work with stakeholders to address and clear accounts.
• Monitor the expenditures in assigned worktags to ensure adherence to budget allocation and spending guidelines, making corrections as needed.
• Supervise three direct reports, train, and mentor staff.
• Disseminate information to departmental faculty and staff as needed.
• Excellent people skills with the ability to collaborate across institutional boundaries as a liaison and leader.
• Enter Smartsheet request.
• In addition to these duties, other duties may be assigned.

This full-time position will remain open until filled.

This position will not sponsor applicants for work visas.

APPLICATION PROCESS:

Process for External Applicants: Please apply through Workday, and search for “ENVS – Department Finance and Administration Manager”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “ENVS – Department Finance and Administration Manager”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

For questions about this position or the application process please contact Rich Haverstrom, Faculty Search Advisor, at rkh6j@virginia.edu.

MINIMUM REQUIREMENTS
Education: Bachelor's degree
Experience: Four years of increasingly responsible management and administrative responsibility is required. Two years of supervisory experience is required. Relevant exempt level experience may substitute for a degree.
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library,are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.