Address
SalaryThis position will support the responsibility of the department which is
to ensure that all functions and processes encompassing the maintenance
of the VEHICLE FLEET and specified equipment are under compliance. The
Vehicle Fleet Office will be the direct point of contact
regarding the NS fleet of vehicles and will work in conjunction with
Sourcing, field, and various department management regarding the right
sizing of the fleet and the strategic plan for the retirement and purchasing of vehicles.
Principal Duties:
- Ensure that vehicles are compliant regarding FRA, DOT, ANSI, IRP, IFTA
and FHWSA requirements and monthly reporting thereof.
- Creates, updates, and ensures the accuracy of NS Vehicle Spec documents,
to include build and specialized equipment spec requirements, and ensures
vendors build accordingly.
- Collaborates with Fleet Group, Sourcing, field and group management
to identify potential opportunities and strategically and tactically initiate
practices for reducing maintenance costs and improving best practices.
- Provide data and collaborate with vendors and Sourcing group on national
account vendors and utilization.
- Review and monitor repair and maintenance expenditures utilizing
reports available through ARI and other web tools (such as Key Performance
Indicators and Alert Reports) to facilitate cost savings.
- Sample and monitor vehicle repair transactions made outside of the ARI
relationship to ensure proper compliance with the program.
- Monitor reasonableness of repairs and maintenance activities based on
vehicle characteristics such as type and age.
- Monitoring vehicle repairs and maintenance to ensure that this task is
uniformly handled by assigned approvers on a consistent basis.
- Review customized reports made available by ARI on a monthly basis.
- Provide data on required reporting and ensure compliance of items such
as IFTP/IRP, FRA inspections, and ANSI.
- Familiar with all applicable rules and regulations from states with NS
registered vehicles.
- Analyze opportunities and coordinate component harvesting.
- Assist in implementing educational programs and process changes across
the system.
- Meet with field contacts for mechanical and audit and compliance issues.
- Coordinate Vendor Optimization.
- Review Non-Standard request regarding problem resolution and serve as
back up approver.
- Serve as a Truck Committee member
- Assist in the analysis and coordination – Repair vs. Lease vs. Replace
program.
Job Related Experience:
Minimum Level: 3 - 5 years
Education:
Preferred Level: Associate’s Degree
Preferred Majors: Mechanical/engineering technologies
Licenses / Certifications:
Required:
Preferred:
Technical Skills:
MS Excel/Spreadsheets (Intermediate)
MS PowerPoint/Presentations (Intermediate)
Mechanical and Diagnostic (Advanced)
Vehicle Design and optimization (Intermediate)
Skills and Abilities:
Written Communications (Advanced)
Organization (Advanced)
Financial (Advanced)
Analytical Ability (Advanced)
Verbal Communications (Advanced)
Decision Making (Advanced)
Problem Solving (Advanced)
Automotive / Mechanical (Advanced)
Career Path:
Predecessor Jobs: Engineering Administration & Vehicle Fleet Coordinator
Future Jobs: Manager Engineering Administration & Vehicle Fleet
Job Family
Individual / Team Contributor
Job Description
Primary Purpose:
This position will support the responsibility of the department which is to ensure that all functions and processes encompassing the maintenance of the VEHICLE FLEET and specified equipment are under compliance. The Fleet Administration Office will be the direct point of contact regarding the NS fleet of vehicles and will work in conjunction with Material Management regarding the right sizing of the fleet and the strategic plan for the retirement and purchasing of vehicles. Principal Duties:
- ensure that vehicles are compliant regarding FRA, DOT, ANSI, IRP, IFTA and FHWSA requirements and monthly reporting thereof.
- monitor the fuel/WEX card usage reports.
- Utilizing reports from the ARI Database collaborate with MM Fleet Group to identify potential opportunities and strategically and tactically initiate practices for reducing maintenance costs.
- Provide data on national Account utilization.
- review and monitor repair and maintenance expenditures Utilizing reports available through ARI's web tool (such as Key Performance Indicators and Alert Reports) to facilitate cost savings.
- Sample and monitor Vehicle repair transactions made outside of the ARI relationship to ensure proper compliance with the program.
- Provide data on employee Utilization of automated E-mail authorization.
- monitor reasonableness of repairs and maintenance activities based on vehicle characteristics such as type and age.
- monitoring Vehicle repairs and maintenance to ensure that this task is uniformly handled on a consistent basis.
- review customized reports made available by ARI on a monthly basis.
- Provide data on required reporting such as IFTP/IRP, FRA inspections, and ANSI.
- familiar with all applicable Rules and regulations from states with NS registered vehicles.
- analyze opportunities for component harvesting.
- Perform analysis on Fleet right sizing.
- Provide reporting on inventory Management such as valid VIN numbers and data changes.
- assist in implementing educational programs and process changes across the system.
- meet with Field contact for audit and Compliance issues.
- Coordinate Vendor optimization.
- review non-standard request regarding Problem resolution and Serve as back up approver.
- Serve as a truck Committee member
- assist in the analysis and Coordination – repair vs. lease vs. replace program.
Job Related Experience:
Minimum Level: Education:
Preferred Level: Associate's Degree Preferred Majors:
Mechanical/engineering technologiesLicenses / Certifications: Required: Preferred: Technical Skills:
- MS Excel/Spreadsheets (Intermediate)
- MS Powerpoint/Presentations (Intermediate)
Skills and Abilities:
- Written communications (Advanced)
- organization (Advanced)
- Financial (Advanced)
- Analytical Ability (Advanced)
- verbal communications (Advanced)
- Decision Making (Advanced)
- Problem Solving (Advanced)
Career Path:
Predecessor Jobs:
Analyst Vehicle Fleet Admin Future Jobs:
System Manager Vehicle Fleet Admin Work Conditions
Environment: Office
Shift Work: No
On-Call: Yes
Weekend Work: No
Travel Required: 5 - 10 Days per Month,
Company Overview
Since 1827, Norfolk Southern Corporation (NYSE: NSC) and its predecessor companies have safely moved the goods and materials that drive the U.S. economy. Today, it operates a customer-centric and operations-driven freight transportation network. Committed to furthering sustainability, Norfolk Southern helps its customers avoid 15 million tons of yearly carbon emissions by shipping via rail. Its dedicated team members deliver more than 7 million carloads annually, from agriculture to consumer goods, and is the largest rail shipper of auto products and metals in North America. Norfolk Southern also has the most extensive intermodal network in the eastern U.S., serving a majority of the country’s population and manufacturing base, with connections to every major container port on the Atlantic coast as well as the Gulf of Mexico and Great Lakes.
At Norfolk Southern, we believe in celebrating our individuality. By leveraging the unique backgrounds and viewpoints of our employees, we can create a culture of innovation, respect, and inclusion. We know that employees thrive in a workplace where differing viewpoints, ideas, and experiences are freely shared and valued. As such, we encourage all employees to contribute their distinctive skills and capabilities to our organization.
Equal employment opportunities are available to all applicants regardless of race, color, religion, age, sex, national origin, disability status, genetic information, veteran status, sexual orientation, and gender identity. Together, we power progress.
