Education Programs Coordinator - Partnerships Community Engagement

JOB DESCRIPTION:

Our client is hiring for a key member of the Education team. The Programs Coordinator develops and manages educational partnerships that provide garden access to traditionally underserved groups, support building of meaningful relationships between Client and outside non-profits, community groups, schools, and other organizations, meet the needs of the diverse audiences, and support institutional mission and priorities. Under the direction of the Director of Education, the Education Programs Coordinator identifies how partnerships can best support public programs, school programs, and volunteer programs, and works with staff across the institution to oversee and facilitate partner activities. This position is highly visible working directly with partners, visitors, and volunteers of the organization in addition to working with internal and contracted team members.

JOB CLASSIFICATION:

This is a full-time (40-hour/week) non-exempt position and may include evening and/or weekend hours, depending on the needs of the organization. At time of hire, the expected schedule (subject to change) is Sunday - Thursday, 8:30 am - 5:00pm.

DUTIES AND RESPONSIBILITIES include but are not limited to:

Essential Functions, under the direction of the Director of Education

• Oversees content development, logistics, facilitation and implementation of programs, with a focus on partnership programs.
• Strengthens current strategic partnerships with community organizations, schools, neighboring museums and like organizations, artists and thought leaders to build and cultivate strong, sustainable relationships within Los Angeles' diverse communities.
• Develops new strategic partnerships to expand organization's reach, particularly among traditionally under-served constituencies.
• Interfaces with outside contractors and internal staff to ensure excellent visitor experiences at programs.
• Provides on-site program staffing as required. Roles may include facilitating workshops and programs, checking in program participants, answering visitor questions.
• Coordinates, schedules, trains, and supports programs volunteers.
• Responsible for completing contracts, grounds reservations, set-up and work-order requests, class and event registration and rosters.
• Participates in program evaluation, interpretive planning, and strategic planning for Education Programs.
• Responds to Education program inquiries by phone, email and other modes of communication.
• Maintains department calendar including school programs and public programs.
• Responsible for inventory, and maintenance of tools, equipment, supplies used within the Education programs.
• Produces routine reports, manuals, correspondence; responds to inquiries or complaints from members, the public, staff or vendors; processes routine requests for payments in a timely manner.
• Other duties as assigned.

EQUIPMENT USED and PHYSICAL DEMANDS:

• Computer, phone, calculator, copier, printer, hand-held (two-way) radio, sound system, projectors, golf cart.
• Must be physically able to walk to various locations within the organization, which are not accessible via motor vehicle, and must be able and willing to work outside in all weather conditions.
• This position occasionally requires lifting of up to 15 pounds.

QUALIFICATIONS AND REQUIREMENTS:

• College degree or comparable experience in education, science, or related field required.
• 2 years' experience in an education, entertainment or volunteer related environment required.
• 1 year experience in a museum or non-profit setting preferred.
• Hands-on knowledge of best practices in Community Engagement and sustainable community relationship building
• Broad-based knowledge of community programs development
• Flexible schedule including weekends and/or occasional nights is required.
• Excellent communication skills, including presentation skills.
• Highly developed organizational skills, ability to conceive and implement events from inception to completion.
• Ability to respond flexibly and well in a dynamic work environment.
• High degree of discretion and sense of appropriateness. Ability to manage contractor files, including agreements and payment information, responsibly and respectfully.
• Other critical attributes include a high degree of warmth, strong interpersonal communication skills and a well-developed sense of humour. It is essential that the candidate supports inclusion, diversity, equity and access goals, and has the flexibility and philosophical orientation to function effectively with staff, team members, students, teachers, parents and volunteers.
• Intermediate knowledge of Microsoft Office, Gmail, Google calendar, and Zoom required. Experience with Volgistics and Altru/Blackbaud highly desirable but not required.
• Basic knowledge of business processes such as accounts receivables, accounts payables.
• Good working knowledge of computers and familiarity with general office equipment.
• A valid CA Driver's License is required.
• Bilingual (English/Spanish) preferred, but not required.

Our client acknowledges that equal opportunity for all persons is a fundamental human value. Each employee will be considered on the basis of individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, sex, or marital status.