Continuing Education Program Coordinator

Posting Number:

PG193999SP

Internal Recruitment:

No

Working Title:

Continuing Education Program Coordinator

Anticipated Hiring Range:

$50,000 - $55,481

Work Schedule:

M-F; 9am-6pm; with some weekends and evenings as needed

Job Location:

Raleigh, NC

Department:

190101 - College Of Veterinary Medicine

About the Department:

NC State CVM prepares the next generation of veterinarians and veterinarian scientists, conducts bench and clinical research to solve animal and human health problems, addresses critical ecosystem and public health issues, helps protect the U.S. food supply, and promotes a clearer understanding and appreciation of the ramifications related to the growing human-animal bond that is at the center of these concerns. For more information about our college visit: https://cvm.ncsu.edu/.

Essential Job Duties:

The Continuing Education Program Coordinator’s primary purpose is to develop, implement, and manage the administrative facets of local, regional and international Continuing Education Programs and special events. In this role you will serve as the central communication hub for event information, liaising with external clients, faculty, students and staff. There are four key support functions which you will be responsible for executing in this role.
Program Development and Management:

• Develop and manage a diverse range of local, regional, and international Continuing Education Programs and special events.
• Ensure compliance with regulations related to international speakers/guests, creating a welcoming and inclusive environment for all participants.
• Independently identify and address unique challenges related to annual meetings and conferences with multiple tracks and international attendees.
  

Event Coordination:

• Facilitate communication through various channels including email, listservs, and websites, maintaining administrative files and data systems.
• Lead and support conference staff and volunteers, fostering a collaborative and productive working environment.
• Provide direction and support to ensure seamless execution of events and programs.
• Manage speaker communication, collect program materials, and coordinate logistics to ensure smooth event execution.
• Negotiate contracts with vendors and venues, oversee event orders, room blocks, and financial reconciliation.
  

Web Development and Registration:

• Design and maintain web pages and registration portals that reflect our mission and services.
• Gather feedback from stakeholders to continually improve user experience and meet their evolving needs.
  

Financial Management:

• Develop budgets, oversee revenue and expenses, and reconcile final financial data.
• Monitor and reconcile budgets for Continuing Education Programs, ensuring financial accuracy and compliance.
  

If you are passionate about creating impactful educational programs and engaging events on a global scale, we encourage you to apply. Other Responsibilities:

• Serves as back up to the front desk receptionist.
• Occasional weekend or evening hours required.
• Serve as a permanent member of the NCVC Executive Planning Committee and a permanent member of the CVM Open House Committee.
• Assist in development of course/program topics.
• Other duties as assigned.

Minimum Experience/Education:

Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

• Prior experience in project planning for events which require extensive cooperation and coordination with public and private entities.
• Experience in a service-oriented environment.
• Current computer skills including proficiency with Microsoft Office products, e-mail, web browsers, presentation software, and spreadsheets, database or events management software; ability to learn new technologies.
• Attention to detail, time-management, and organizational skills; dependability
• Ability to work independently as well as part of a team.
• Excellent interpersonal skills and ability to establish and maintain effective work relationships.
• Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread.
• Must be able to lift up to 30 pounds.

Preferred Qualifications:

• Prior experience with web editing tools.
• Website development experience.
• Experience working in a service-oriented environment is strongly preferred.
• Experience training and recruiting volunteers.
• Budget development is strongly preferred.

Required License or Certification:

N/A

Valid NC Driver's License required:

No

Commercial Driver's License Required?:

No

Job Open Date:

05/14/2024

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.):

05/21/2024

Notice to Applicants:

Please note that the work history on your resume, must also be included in your application.

Special Instructions:

Please include a cover letter, resume and contact information for three professional references, one of which must be a current or most recent supervisor.

Position Number:

00044628

Position Type:

SHRA

Position Classification Band Title:

University Program Associate

Position Classification Band Level:

Journey

Position Classification Salary Range:

$ 35,589 - $ 64,499

Salary Grade Equivalency:

GN07

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Time Limited Position:

No

Department Id:

190101 - College Of Veterinary Medicine

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.