Address
Form of workJob Description
The Personal / Family Assistant to the CEO will support a variety of tasks related to the professional, personal, and family coordination of the CEO, with a focus on supporting the optimal development of CEO's child with special needs. A successful candidate is deeply motivated with a solution-oriented, problem-solving mindset. The assistant should be highly organized and detail-oriented, be able to keep a pulse on multiple responsibilities simultaneously and be able to anticipate needs. A successful candidate should thrive in a fast-paced environment, be occasionally available to travel as needed.
Hours: Regular schedule is Monday – Friday 2pm – 7pm, every other Saturday 9am – 2pm
Hours: Regular schedule is Monday – Friday 2pm – 7pm, every other Saturday 9am – 2pm
Responsibilities
- Research, plan, coordinate, and facilitate a program to support the optimal development of CEO’s child with special needs.
- Program to include coaching and participation in sports including tennis, basketball, and swimming.
- Manages all aspects of children's calendars and schedules.
- Proactive and enthusiastic about delivering positive results.
- Familiar with working in a fast-paced environment and being on-the-go all day.
- Handle requests and queries appropriately, prioritize tasks, and execute responsibilities efficiently and in a timely fashion.
- Manage time effectively and keep organized. Possess strong attention to detail with the ability to understand and keep a pulse on multiple responsibilities.
- Act as a first point of contact for the CEO as necessary; able to answer phone calls and direct them appropriately.
- Keep digital records of tasks and longer-term projects. Track progress using MS Office, MS Teams, and related software.
- Transports CEO, family, and clients to and from appointments.
- Travels domestically and internationally with CEO and family when needed.
- Picks up and delivers items or runs errands for CEO, clients, and family.
- Shops for CEO and children (clothing, gifts, necessary items).
- Maintain high levels of discretion and confidentiality in all aspects of responsibilities.
- Maintain and report on financial records and activity (storing receipts from purchases, compare with credit cards, processing returns, etc.).
- Occasionally, perform office duties when needed.
- Occasionally, record notes and messages for the CEO.
- Must be dog friendly – take the dog to the vet occasionally.
- The company reserves the right to add or change duties at any time.
Qualifications
- Bachelor’s degree required in related field.
- Experience working with children in an education/development environment required.
- Excellent time-management and organization, incredibly detailed-oriented
- Excellent oral communication, active listening, and written communication skills
- Experience with financial recordkeeping
- Strong customer service and social skills,
- Spanish speaking skills a plus
- Passport Ready
- Must be able to work overtime and occasionally on the weekends
- Comfortable lifting 30-50lbs
- Driver’s license with clean driving record and reliable transportation
