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This position is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. They will facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Essential Duties & Responsibilities:
- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
- Performs basic filing and recordkeeping.
- Performs administrative and clerical support tasks.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Maintains office supplies and coordinates maintenance of office equipment.
- Perform other duties assigned by management.
Education/Qualification:
- Must have 1+ years of Dispatch Coordinator or Receptionist experience.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient with Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Other Duties:
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
Physical Requirements:
- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at times.
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Benefits and Perks:
- Excellent pay
- Medical, dental, vision
- Company paid life insurance
- Company paid short term disability
- 401K with employer match
- Paid vacation and company holidays
- Company vehicle (if job applicable)
Pye Barker Fire and Safety is an Equal Opportunity Employer
