Director Office Of Grant Policy & Management

Summary
The incumbent is assigned primary responsibility for ensuring uniform Grant Policy, federal compliance, and management throughout the agency; developing, recommending, and implementing pre and post-award Grant Policy, and fiscal grant requirements, including those associated with electronic grants and payment systems.
This job is open to

• Career transition (CTAP, ICTAP, RPL)
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Family of overseas employees
  Family members of a federal employee or uniformed service member who is or was, working overseas.
• Federal employees - Competitive service
  Current or former competitive service federal employees.
• Individuals with disabilities
• Land & base management
  Certain current or former term or temporary federal employees of a land or base management agency.
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Veterans

Clarification from the agency
All current and/or former Federal employees that are/were in permanent competitive service positions (status candidates). Well-qualified surplus/displaced Federal employees (ICTAP) in the local commuting area; Individuals with disabilities; Land & base management; Military spouses; Peace Corps & AmeriCorps Vista; Veterans; Family of overseas employees; VEOA eligible; and those eligible for non-competitive appointment under special hiring authority. See "Required Documents" section.
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Duties
If selected for the Director (Grants, Policy and Management) position, the incumbent is responsible for developing, writing, editing, and obtaining internal and external clearances for the agency's grant-making vehicles, to include the annual program Notice of Funding Opportunities (NOFOs) and the agency's special initiatives, cooperative agreements, and other funding mechanisms. Additionally, the position coordinates programmatic interagency agreements and memorandums of understanding with other appropriate offices within the Agency. Typical work assignments will include:

• Developing, recommending, and implementing policies and procedures related to pre and post-award Grant Policy and administration, managing all activities and supporting processes and procedures related to post-award fiscal grant management. Performing evaluations of the Agency's grant management and fiscal reporting requirements. Certifying the accuracy of financial data, ensuring that allocations are not exceeded.
• Manages the maintenance and updates to the IMLS Grants Administration Manual, which serves as the guiding policy and procedure document for managing IMLS grant awards. Keeps the manual current and keeps IMLS program staff informed of revisions. Meets with program staff and management to incorporate new ideas to better serve the needs of the agency.
• Leads the Agency's Grants Management Working Group to coordinate successful migration of data from legacy grant management systems and records, incorporate new ideas to better serve the needs of the Agency, and ensure compliance with existing and new Government-wide guidance and direction.
• Coordinates recommendations for new and revised grants administration policies with Agency Leadership and management for approval by the Agency's Director. This includes where the IMLS Electronic Grants Management System (eGMS) processes intersect with the agency grant management policies and procedures.
• Establishes and maintains liaison with other Federal agencies on matters related to grants policy and management. Represents the Agency in meetings with grantees, and in high-level policy discussions with other Federal agencies on grant-related matters.
• Submits required fiscal reports to the agency leadership as well as the agency's accounting service provider. Prepares audit reports as required, overseeing the response to OGPM audit reports issued by the federal Office of the Inspector General (OIG) and the Agency's independent auditors.
• Analyzes, interprets, and advises management on federal requirements that affect grants management and the impact it may have on the Agency. Develops and disseminates new policies and procedures to ensure the requirements are implemented in the agency and by grantees and collaborates with internal offices to build and modify the taxonomy of data collection forms that support the strategic goals, objectives and indicators.
• Recommends and develops guideline materials for applicants and grantees, working with other staff in suggesting changes in fiscal, grant or contract terms. Establishes and maintains excellent working relationships with the agency's leadership team, managers, and the staffs of these officials, ensuring that the policies and procedures related to grants administration are coordinated agency-wide.
• Manages the quality control, use of and migration of data for the Agency's Electronic Grants Management System (eGMS) in partnership with internal and external stakeholders.

Performs other duties as assigned.
Requirements
Conditions of Employment

• US Citizenship Required.
• Males born after 12-31-59 must be registered for Selective Service
• This position may require completing a one-year probationary period.
• If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• Relocation expenses will not be authorized.
• Status candidates must meet all qualification requirements, to include time-in-grade, time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications
MINIMUM QUALIFICATIONS: Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
GS-15: To be eligible at the GS-15 grade level, you must have at least one year of specialized experience equivalent to the GS-14 grade level; You must meet at least three of the following specialized experience as: (1) Expertise in Project Management and Coordination; (2) Ability to direct, lead, and improve a grant management program; (3) Interpreting and applying grants management regulations and developing related policies and procedures; (4) Communicating grants management policy with stakeholders, and the representation of data; (5) Applies innovative approaches to simplify grant management processes and improve customer experiences.
NOTE: Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Education is not a substitute for specialized experience at the GS-15 grade level.
Additional information
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: OPM Career Transition Assistance Program .
Selective Service Registration: Males born after 12-31-59 must be registered or exempt from Selective Service (see: Selective Service System Registration).
Veterans Preference: If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
HIRING INCENTIVES:

• Eligible for Student Loan Repayment Program
• Eligible for Tuition Assistance Program
• This position is telework eligible

Non-Bargaining Not Covered Position: This is a non-bargaining unit position.
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.

• Benefits
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How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:

• Best Qualified
• Highly Qualified
• Qualified

If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:
Creativity and Innovation:
Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.
Customer Service:
Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Interpersonal Skills:
Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Self-Management:
Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Planning and Evaluating:
Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
The Occupational Questionnaire will take you approximately 20 minutes or less to complete.

• Benefits
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• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  To apply for this position, you must provide a complete Application Package which includes:
  1. Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
  2. Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule
  for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
  3. Required: A copy of your most recent performance appraisal (current/former federal employees ONLY).
  4. Required, if you are a current or former Federal employee: a copy of your most recent SF-50, Notification of Personnel Action, showing title,...