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Form of workJob Description
SUMMARY: The Director of Property Management will oversee extensive and varied commercial property operations, contractors, vendors, employees and tenants. The position will carry out their responsibilities in a manner that is consistent with ownership's vision for the portfolio.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Oversee the strategic operations of the portfolio of retail commercial properties.
* Oversee projects from start to finish.
* Maintain department budgets.
* Document and oversee RFPs.
* Provide proactive tenant relations, tenant communications and assistance in tenant negotiations.
* Manage property contracted services, negotiating and preparing contracts and managing vendors.
* Develop and draft property service agreements and property capital projects.
* Prepare monthly PROPERTY MANAGEMENT reports.
* Code, process and approve property invoices in a timely manner.
* Obtain and tract vendor and tenant insurance certificates and W9 forms, including contracting
agents and preparing letters to vendors.
* This position will experience interruptions, and the need for frequent shifting priorities and deadlines.
* Occasionally required to work evening and weekends, attend property events and /or marketing programs.
* Regular attendance is a prerequisite in accordance with a regular schedule established for the position by management.
* Support safe work habits and contribute to a safe working environment at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Oversee the strategic operations of the portfolio of retail commercial properties.
* Oversee projects from start to finish.
* Maintain department budgets.
* Document and oversee RFPs.
* Provide proactive tenant relations, tenant communications and assistance in tenant negotiations.
* Manage property contracted services, negotiating and preparing contracts and managing vendors.
* Develop and draft property service agreements and property capital projects.
* Prepare monthly PROPERTY MANAGEMENT reports.
* Code, process and approve property invoices in a timely manner.
* Obtain and tract vendor and tenant insurance certificates and W9 forms, including contracting
agents and preparing letters to vendors.
* This position will experience interruptions, and the need for frequent shifting priorities and deadlines.
* Occasionally required to work evening and weekends, attend property events and /or marketing programs.
* Regular attendance is a prerequisite in accordance with a regular schedule established for the position by management.
* Support safe work habits and contribute to a safe working environment at all times.
QUALIFICATIONS, SKILLS & ABILITIES:
* Strong knowledge of commercial retail PROPERTY MANAGEMENT and tenant/landlord practices,
laws, rules and regulations.
* Strong knowledge of reading variance reports, budget, general ledgers, etc.
* Work with city and county permits, codes and trash/recycling.
* Good command of commercial management and leasing practices.
* Excellent communication, verbal, written, and organizational skills.
* Must have the ability to deal effectively and interact well with staff, vendors and tenants.
* Strong knowledge of commercial retail PROPERTY MANAGEMENT and tenant/landlord practices,
laws, rules and regulations.
* Strong knowledge of reading variance reports, budget, general ledgers, etc.
* Work with city and county permits, codes and trash/recycling.
* Good command of commercial management and leasing practices.
* Excellent communication, verbal, written, and organizational skills.
* Must have the ability to deal effectively and interact well with staff, vendors and tenants.
EXPERIENCE & EDUCATION:
* Bachelor's degree in business, real estate development or related field preferred with sufficient experience to provide strong leadership in PROPERTY MANAGEMENT practices and techniques.
* A minimum of 3-5 years equivalent level experience covering onsite experience as a property manager of commercial real estate.
* Knowledge and understanding of construction and tenant improvement process including bidding, budgeting and implementation and the ability to analyze bids.
* Working knowledge of various building systems including electrical/mechanical, fire/life safety, HVAC, roofing, and parking lot.
* Ability to demonstrate effective preventative maintenance program development.
* ADA knowledge and compliance. LANGUAGE SKILLS:
* Ability to read, comprehend and provide instructions in English, both written and verbal. COMPUTER SKILLS:
* Proficient in Microsoft Outlook, Office, Word, Excel and Internet applications.
* Proficient in Yardi MATHEMATICAL SKILLS:
* Analytical math skills required.
* Bachelor's degree in business, real estate development or related field preferred with sufficient experience to provide strong leadership in PROPERTY MANAGEMENT practices and techniques.
* A minimum of 3-5 years equivalent level experience covering onsite experience as a property manager of commercial real estate.
* Knowledge and understanding of construction and tenant improvement process including bidding, budgeting and implementation and the ability to analyze bids.
* Working knowledge of various building systems including electrical/mechanical, fire/life safety, HVAC, roofing, and parking lot.
* Ability to demonstrate effective preventative maintenance program development.
* ADA knowledge and compliance. LANGUAGE SKILLS:
* Ability to read, comprehend and provide instructions in English, both written and verbal. COMPUTER SKILLS:
* Proficient in Microsoft Outlook, Office, Word, Excel and Internet applications.
* Proficient in Yardi MATHEMATICAL SKILLS:
* Analytical math skills required.
CERTIFICATES & LICENSES:
* Must provide valid document(s) to work in the US.
* Valid California Driver License is required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following may be required:
* Be able to lift up to 50 pounds.
* Repetitive hand movements (keyboard, calculator).
* Frequently required to walk, sit and stand for long periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. While performing the duties of this job, the following applies:
* Must provide valid document(s) to work in the US.
* Valid California Driver License is required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following may be required:
* Be able to lift up to 50 pounds.
* Repetitive hand movements (keyboard, calculator).
* Frequently required to walk, sit and stand for long periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. While performing the duties of this job, the following applies:
* Primarily in an outdoor and office environment.
