Director Of Project Management

The Habitat Company LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide.  We are a multi-state organization of over 650 team members specializing in the asset management, property management and Project Management of market rate, affordable rentals, condominiums, public housing and commercial real estate. 

At The Habitat Company, we believe that the quality and experience of our team members makes a difference.  Our professional team provides us with the depth of talent and ability that is so crucial to our success.

Director of Project Management

Under the general direction of the Vice President of Facilities Management & Engineering, the Director of Project Management plans, organizes and directs  the construction of new developments and the renovation of existing residential properties including the interiors of the apartments, public spaces, amenity facilities and grounds in a diverse mix of multifamily building types including low rise, walk up, midrise and high-rise buildings that serve a diverse resident population consisting of high end, middle and affordable markets. The Director of Project Management would work with building ownership, executive staff, regional and property management staff, and specialists including architects, interior designers, engineers and specialty consultants in the planning and execution of ground up construction and renovation projects. Management and direction of the contractors, subcontractors, vendors, suppliers, and installers would be a requirement from start to completion including turnover to onsite property management staff.  Overall budgeting, bidding, and accounting of Projects including annual budgeting and year end, or project closeout will also be an integral part of the job scope.

Duties and Responsibilities

Programming and Market Research - work with property owners or asset managers to establish scope of work and renovation program while obtaining information from property staff, related specialists and comparative information from adjacent properties or similar market types.

Design and Selections - develop possible materials, assemblies and products that would be used in the renovations sometimes independently and sometimes with architects and interior designers. Develop and maintain relationships with manufacturer's representatives, specialty suppliers and contractors to help identify products and pricing for the renovations.

Documentation and Specification - assist in the selection of architects, interior designers, engineers, and other consultants and then manage and direct their services throughout the projects. Responsible for budgeting during pre-project, final bidding, and course corrections during implementation.

Review and Coordinate Consultants – oversee and manage the efforts of the design and engineering team to assure accuracy and quality of the projects and thoroughness of the process including bringing in specialists and consultants to resolve problems for specify solutions.

Work with Property Management Staff - requires constant communication with property staff before, during and after the  renovation work to learn of property characteristics and needs, staff and resident concerns and eventual operation issues and guide occupancy of the renovated spaces.

Project Bidding and Budgeting - Oversee the bidding process to contractors and vendors, establishing comparative bid summaries and help resolve discrepancies, budget overruns and scheduling efforts. Upon Ownership approval, award the projects and preparing contracts and purchase orders to the general contractors, suppliers, and installers.

Permitting and Licensing, Authority Approvals - Coordinate and administer the process for obtaining permits, licenses, and other governmental approvals necessary for the renovation work. Manage the ongoing site visits and reviews taking place by governing authorities including acquiring and documenting all required legal  documents.

Contracting and Organizing - Work with the selected contractors, suppliers and vendors and our internal legal department in the writing, negotiation, distribution and execution of the construction contracts, purchase orders and schedules to be used during the construction process.

Construction Coordination and Project Scheduling - Organize master scheduling necessary for the timely delivery of the work, assemblies and systems operations while properly allowing for the ongoing use of the apartments, public spaces, and amenities in the existing properties.

Interiors, Furnishings, Fixturing and Equipment - Assist in the development and selection of the FFE and interiors including assisting and managing the architect or interior designer, consulting engineer, landscape architect or specialty supplier including furniture, security, audio visual, communication, and internet.

Project Closeout, Documentation and File Organization - Collect, review, and assure proper completion by contractors and manufacturers of the as-built shop drawings, samples and reports, Operations and Maintenance manuals, parts and attic stock and warranties.  Organize and distribute copies to the onsite property staff and central office files.

Commissioning and Startup and Turnover - With contractors, technicians, engineers, and consultants to manage and assure successful completion, testing and performance of the MEPFP systems including security, audio/visual, communication, and Wi-Fi.

Warranty Follow-up and Maintenance Problem Resolution - Respond to onsite staff complaints and problems that require contractor and vendor corrective work covered under warranties or resulting from defects in the work. Obtain and manage performance by contractors and vendors to correct same.

Annual Capital Budgeting and Planning - Assist property management staff and accounting department in the creation of or modification of annual and quarterly budgets for existing projects, recently completed projects and forecasting for  future projects.

Project accounting, payment, and waivers - Assist property management staff and accounting department in the monthly, quarterly, and annual project accounting including processing invoices, construction draws, deposits, waivers, and final project accounting.

Performs property needs assessments for VP review.

Assists in due diligence of new properties.

Travel in around the Chicago Metro area will be required as well as travel out of state to visit existing or potentially new properties.

Act as owners’ representative at construction management meetings.

Team Members are expected to act in a safe manner, follow our safety policy and ensure that those around them do not put themselves or others at risk.

Skills and Qualifications

• A Bachelor's or Master’s degree in Architecture, Construction Management, Engineering or related fields, 5-7 years of related experience in architecture, construction management or related professional work with supervisory or managerial experience. Professional License is not required but beneficial. LEED accreditation preferred.
• Knowledge and experience in the design, construction and operations of multi-use, multistory residential buildings and properties including materials, assemblies, equipment, and systems.
• Knowledge of and experience with working under local, state, and federal codes, ordinances, rules, and regulations governing the properties being renovated.
• Experience, skill and familiarity with Adobe Acrobat Suite and Bluebeam to produce documents and specifications for use in bidding and construction.
• Experience and skill in the use of Excel, Yardi, ProCore, MS Office Project or other construction/Project Management software.
• Experience and skill in budgeting and financial administration.
• Understanding of blueprints and buildings codes
• Computer literate in using the Microsoft Suite of programs including Excel, Word, PowerPoint, etc.
• Flexibility and ability to work with several tasks and projects simultaneously.
• Ability to express oneself clearly and concisely when presenting ideas and concepts both in verbal and written   form.
• Ability to communicate effectively with interpersonal skills to develop and maintain effective relationships with owners or asset managers, other departments, staff members, residents, contractors, building officials, legal counsel, and the public.
• Other duties assigned

The Habitat Company is an EO employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

We operate in an environment where diversity is valued and individual initiative is rewarded.  The scale of our portfolio offers challenges and opportunities for individuals who are looking to further their careers with an innovative company.  We offer competitive compensation and benefit package along with development and growth opportunities.