Director Of Finance

Location: Silver Spring, MD

Supervisor: VP of Finance

Status: Full-time, Exempt

What We Need

The National Marine Sanctuary Foundation, a 501(c)3 non-profit organization that is a leading voice for U.S. protected waters, is seeking a Director of Financefor its headquarters office in Silver Spring, MD. The person in thisposition will be responsible for handling the organization's financial activities, including assisting with the development of internal control policies, procedures, and financial planning in concert with the VP of Finance. As a key member of the finance team, the Director of Finance will manage and supervise all aspects of Finance for an organization that conducts its own programs and works closely as the primary national charitable partner for marine sanctuaries and related programs worldwide. The Director of Finance is one of four members of the Foundation's finance team, and she/he/they will partner with the VP of Finance, senior leadership, and the human resources and grants management staff to enhance and integrate finance, grants management, HR, and IT functions.

The National Marine Sanctuary Foundation is committed to a culture of inclusion, equity, and belonging. We are dedicated to attracting and retaining a diverse staff. We honor experiences, perspectives, and unique identities, and welcome the contributions that you can bring to the dedicated team. With a diverse team of employees, we can grow and learn better together and achieve our mission to protect the health of the ocean, coasts and Great Lakes for current and future generations.

What You’ll Do

Responsibilities:

• Direct the work performed by the Finance Department including hiring, training, conducting performance evaluations and establishing performance objectives for all personnel supervised.
• Develop, implement and maintain the workflow and assignments adequate for achieving the Finance Department’s goals and objectives.
• Oversee the overall month-end closing process in collaboration with the finance team. Review and approve journal entries before posting to the G/L.
• Reconcile balance sheet, bank, and revenue/expense accounts.
• Prepare monthly and year-end cost allocations.
• Investigate and resolve accounting discrepancies as needed.
• Manage the preparation of month-end financial statements. Ensure account activity and reported results are reasonable and within expectations.
• Prepare financial comparisons of actual results against budget and prior year. Identify and explain variances in collaboration with department directors.
• Implement consistent accounting policies, practices, and procedures, upholding appropriate GAAP standards and regulatory requirements by remaining knowledgeable about existing and new accounting rules and standards.
• Oversee the development of procedures, reports, and documentation for accounting functions. Identify, recommend, and implement process improvements that increase the overall efficiency of the Finance team.

Reporting&Analysis

• Develop and prepare standardized reports and dashboards
• Prepare monthly reports comparing plans/budgets, actual financial results, and results for past comparable periods. Provide explanations for any identified variances.
• Analyze key account trends and performance drivers in collaboration with department heads. Compile and present key results to leadership to guide and inform effective decision-making.
• Prepare monthly, quarterly, and annual summary repots of grant activity.
• Prepare special analysis projects as requested to assist in the evaluation of proposed strategic initiatives and special projects.
• Communicate financial plans, forecasts, analysis results, reports, dashboards, and scorecards to leadership. Providing feedback and recommendations to management as appropriate.

Audit,Tax&Compliance

• Plan and organize the organization's participation in the annual audit and tax preparation in collaboration with VP of Finance and finance team. Develop a schedule of activities and coordinate the collection of required reports, records, and other documentation.
• Maintain a sound working relationship with auditors. Provide regular communications with auditors regarding the status of open items and expedite the collection of materials when appropriate.
• Recommend, implement, and maintain effective business controls in collaboration with leadership.
• Establish and maintain a record retention policy in collaboration with the Senior Executive, Finance and Operations based on oversight requirements and applicable regulations. Educate the Finance team on controls and ensure financial materials are retained according to policy.
• Maintain the confidentiality of financial records. Ensure that all materials are properly secured according to department procedures.
• Evaluate the risk associated with company property and liability exposure. Assess insurance requirements and collaborate with firms to establish coverage plans and contracts to provide proper protection for the organization.
• Ensure compliance with local, state, and federal government reporting requirements and tax filings and ensure all returns are filed timely and accurately.

FinancialGrantsManagement

• Develop and manage the implementation of grant budgeting templates, monitoring, and compliance systems.
• Ensure proper recording and management of contributions from grants and contracts.
• Review and approve sub-grants to other organizations.
• Review and work with Senior Accountant to calculate the monthly draws for the Federal Awards and prepare draws using ASAP website.

Payroll

• Responsible for processing payroll properly and timely.
• Reconcile the 941 reports to the general ledger on a quarterly basis
• Perform internal payroll and benefits audits at least quarterly and recommend any corrective action to VP of Finance.

Performs other duties and completes special projects as assigned.

Regular attendance required.

Who You Are

Required Qualifications:

• An aptitude and eagerness for working in a fast-paced, dynamic environment.
• The ability to work collaboratively across multiple functions of the organization.
• Possesses strategic and operational financial experience and understands the needs of a scaling organization.
• Demonstrated ability to recruit, lead, and develop high-performing teams.
• Experience with advanced accounting systems and advanced knowledge of Excel
• Prior non-profit experience, including evaluating and implementing proper financial components.
• Proactively review current procedures and make recommendations for improvements with consideration to the key stakeholders in the organization.
• Prior experience with implementing operational and financial metrics and controls within a non- profit organization.
• Proven knowledge of GAAP principles and compliance.
• Demonstrated commitment to high professional, ethical standards and a diverse workplace.
• Excellent computer skills and proficiency in Excel, Word, and Outlook.
• Accuracy, attention to detail and excellent organizational skills.
• Excellent interpersonal skills and a collaborative work style, comfortable working as part of a small, hard-working team.
• Excellent communication skills both verbal and written.
• BS/BA in Accounting or Finance.
• 5+ years in an accounting role with proven experience in a non-profit organization.
• Enjoys challenging, fast-paced organizations dedicated to an idealistic mission.

Preferred Qualifications:

• Intacct experience
• CPA strongly preferred.

Why You Will Love Us

The National Marine Sanctuary Foundation (“Foundation”) is a leading voice for U.S. protected waters, working with communities to conserve and expand those special places for a healthy ocean, coasts, and Great Lakes. The Foundation works in close partnership with the National Oceanic and Atmospheric Administration (NOAA) to increase stewardship of our ocean and Great Lakes through on-the- water conservation projects, and education and public outreach activities, and by support for research. Together, we safeguard species and the places they call home, and support coastal communities and economies.

• Dedicated and passionate staff committed to marine and Great Lakes Conservation
• Generous leave policy, plus paid time off the week between December 25 and January 1; and 12 paid holidays
• Health benefits: Medical with an FSA option; dental, and vision
• Foundation paid Life and Disability Insurance
• Preparing for the Future: 403(B) with employer contribution after one year of service
• Commuter Benefits

Compensation and Benefits: $100-$125K/year, based on experience. The Foundation offers a competitive benefits package.

Location: Washington D.C. based (Silver Spring HQ office location), with an ability for some remote work.

Start Date: As soon as possible

Applications must include a cover letter and resume. Applications received before December 22, 2023 will be preferred.

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The National Marine Sanctuary Foundation is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This commitment applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The Foundation makes hiring decisions based solely on qualifications, merit, and business needs at the time.