Address
Form of workJOB TITLE:Development and Membership Assistant
DEPARTMENT: Development
REPORTS TO: Director of Individual Giving & Development Operations
ABOUT NEW-YORK HISTORICAL SOCIETY
Visitors experience 400 years of history through groundbreaking exhibitions, immersive films, and thought-provoking conversations among renowned historians and public figures at the New-York Historical Society, New York’s first museum. A great destination for history since 1804, the Museum and the Patricia D. Klingenstein Library convey the stories of the city and nation’s diverse populations, expanding our understanding of who we are as Americans and how we came to be.
JOB SUMMARY
This individual works with the Director of Individual Giving & Development Operations to organize and support the fundraising efforts, membership processes, stewardship activities, and additional operations of the Development Department at the New-York Historical Society.
ESSENTIAL JOB DUTIES
- Generate, merge, edit and track donor and Membership acknowledgments;
- Entry of new and renewing memberships gifts and provide backup support, as needed, for the Database Manager on donation gift entry;
- Handle a variety of membership-related tasks, including auction requests, Library membership invoices, and specialized membership fulfillment;
- Track donor engagement through the moves management system;
- Coordinate monthly e-newsletters;
- Provide support for the twice yearly fundraising appeals;
- Pull lists for email communications;
- Update Fundraising Projections and maintain electronic and hard copy files;
- Prepare materials and oversee follow up for meetings;
- Handle departmental administrative tasks, such as submitting credit card statements, invoices and ordering office supplies; answering phone calls;
- Provide administrative support to the Senior Vice President for Development, including scheduling meetings and responding to administrative requests;
- Cover the desk and phone line of the President and CEO’s assistant as requested;
- Additional duties as requested.
REQUIREMENTS
- Bachelor’s degree or equivalent;
- 1 year in administrative role preferred; experience with a cultural organization preferred;
- Computer skills including Microsoft Office Suite, Google Suite;
- Database experience preferred;
- Ability to multi-task and problem solve;
- Strong organizational and time management skills;
- Detail-oriented with high standards for accuracy;
- Excellent communication skills, both written and oral;
- Commitment and enthusiasm for New-York Historical and museum work
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.
Must be able to lift, bend, stoop, walk and stand for up to 5 hours in a day. Sedentary computer work is also required.
COMPENSATION & BENEFITS
The expected salary range for this position is $45,000 - $50,000. The successful candidate will be offered a salary within this range based on specific factors such as their individual qualifications, experience, and internal equity considerations.
New-York Historical Society provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
- Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
- Medical, dental, vision and life insurance;
- Short and long-term disability coverage options;
- 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
- Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
- Employee Assistance Program for all employees and their families;
- 20% discount at the NYHistory Store, Cafe 77 and Clara restaurant, located within the Museum;
- Free admission to various museums and cultural institutions across the city.
COVID-19 VACCINATION POLICY
To ensure the overall health and safety of the New-York Historical Society community, all newly hired employees of the New-York Historical Society are required to be fully-vaccinated with an FDA or WHO approved vaccine against COVID-19 as a condition of employment, absent qualifying exemptions for medical, religious, or other reasons in accordance with all applicable laws.
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
The New-York Historical Society is an Equal Opportunity Employer.
