Dean Of Student Services

Salary: $98,957.00 - $140,852.00 Annually
Location : Tuscaloosa, AL
Job Type: Full-Time
Job Number: FT2023:68
College/Division: SSCC-501010-Student Services Administration
Opening Date: 12/13/2023
Closing Date: 1/31/2024 11:59 PM Central
Campus Location: Shelton State Community College
Position Summary
The Dean of Students Services is responsible for the development, management, and overall operation of the Student Services division of the College including athletics, enrollment services (admissions, financial aid, and recruiting), student success (advising, career services, student activities, specialized services, and testing and assessment), and retention.
SALARY SCHEDULE PLACEMENT: Range of $98,957-$140,852, based upon the Alabama Community College System and Shelton State Community College Salary Schedule B to be determined by the applicant's education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated in the official job posting.
Essential Duties and Responsibilities
Primary Job Duties and Responsibilities:

• Supervises efforts in athletics, enrollment services (admissions, financial aid, and recruiting), student success (advising, career services, student activities, specialized services, and testing and assessment), and retention
• Meets the stated goals and objectives necessary to strengthen the College's Student Services capabilities
• Coordinates, submits, and implements an effective plan for the Dean's office and all appropriate reporting departments as it relates to strategic planning
• Develops and manages an annual departmental budget that supports the goals and objectives of the College and the operational needs of the Student Services departments
• Supervises the management of budgets for the Student Services departments
• Works with the Office of Human Resources to make recommendations concerning the recruitment and retention of full-time, part-time, and volunteer staff
• Ensures new Student Services staff are properly oriented and trained
• Performs annual evaluations of appropriate staff
• Provides opportunities for professional development of staff in appropriate reporting departments
• Ensures appropriate coordination of facility and space-utilization in reporting departments
• Identifies, evaluates, and secures technology in an effort to enhance each of the reporting departments
• Works with institutional leadership to develop, implement, coordinate, and evaluate the College's annual recruitment plan to include related research as it pertains to enrollment and retention and strategic planning to establish target enrollment goals to accomplish optimum enrollment levels of appropriate size, quality, and diversity
• Provides appropriate oversight of all publications and communication documents associated with the division
• Demonstrates effective leadership and advanced communication skills, written and oral
• Maintains current knowledge of and ensures compliance with all external and internal policies and procedures, rules, regulations, guidelines, and laws
• Works evenings, weekends, and other non-standard hours when necessary

Secondary Job Duties and Responsibilities:

• Serves as a member of the President's Cabinet
• Actively participates in job-related professional organizations and keep current with literature in the field
• Represents the College with professional associations, accrediting agencies, government agencies, foundations, and local community groups as appropriate
• Serves as a representative for the College on ad hoc committees, teams, and task forces
• Demonstrates the highest standards of confidentiality, ethics, loyalty, honesty, and integrity
• Establishes and maintains positive working relationships with the senior leadership of the College, faculty, and staff
• Works well under pressure and with others to meet deadlines and to facilitate the appropriate flow of information across the institution
• Utilizes processes that are consistent with expectations associated with the College's institutional effectiveness efforts

Other Job Duties and Responsibilities:

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by supervisor

Qualifications
Required:

• Master's degree from a regionally accredited institution of higher education
• Five years of experience in one or more of the following areas: recruiting, advising, athletics, career services, disability services, enrollment services (i.e., admissions, financial aid, recruiting, and/or retention), student activities, or testing and assessment
• Three years of supervisory (personnel) experience in one or more of the following areas: recruiting, advising, athletics, career services, disability services, enrollment services (i.e., admissions, financial aid, recruiting, and/or retention), student activities, or testing and assessment
• Documented experience in enrollment management or related function
• Documented experience working with Ellucian products (Banner)

Preferred:

• Documented experience in the management of federal, regional, and state regulations, policies, and/or procedures as it relates to admissions and records and financial aid

Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.
APPLICATION PROCEDURE: The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.
APPLICATION REQUIREMENTS: A completed application packet consists of:

• An online Shelton State Community College employment application.
• A cover letter of application specifically detailing and relating the applicant's education, and experience to the qualifications, duties, and responsibilities of the position.
• A current resume.
• Copies of postsecondary transcript(s) identifying the applicant, institution, and verifying degree(s) earned that demonstrate that the applicant meets the educational requirements for the position. If employed, official transcripts must be received in the Office of Human Resources within thirty (30) days of the employment start date.

IMPORTANT - PLEASE READ CAREFULLY
WORK EXPERIENCE VERIFICATION:
Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.
Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties are not self-evident in the documentation.
Deadline for Producing Work Experience Verification: Absent extraordinary circumstances, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant's sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:
Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees. Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant may be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Bo...