Court Clerk

COURT CLERK

OPENING DATE: 01/12/2024

CLOSING DATE: Open until filled

(Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.)

SALARY: GRADE 8 $19.72 - $28.37 hourly; wage will be dependent upon education and experience.

GENERAL DESCRIPTION:

Under the direction of the Events & Operations Director, perform a variety of routine to complex clerical duties as needed to maintain comprehensive records, reports, accounts, and files related to activities of the Justice Court.

EXAMPLES OF DUTIES: (These examples are not all-inclusive)

• Perform the functions of a cashier; accept, post, process, and verify payments, credits, and other financial transactions.
• Receptionist answering calls from residents regarding their inquiries and transfers to appropriate staff.
• Must possess exceptional phone etiquette.
• Perform accounting functions, balance daily transactions, and month-end processes and reconciliations.
• Maintain comprehensive index files, forms, reports, and records.
• Provide clerical support to the Judge in and out of court.
• Calculate fine payment schedules for the Judge.
• Schedule arraignments, pre-trial, and other pre and post-judgment hearings, as well as jury and non-jury trials; prepare and maintain the court calendars of these events keeping the Judge advised of all court schedules and delinquent cases.
• Prepare, assemble, and check materials for each court session; establish and route case files; prepare and route notices according to required procedures.
• Maintain follow-up and alternate order reports.
• Maintain official court dockets and associated papers; post official entries reflecting pertinent facts, financial records, and judgments related to the disposition of each court case.
• Issue stay dates; issue and recall bench warrants, pick-up orders, and commitment orders; process expungements; issue and enter information, pleadings, motions, summons, subpoenas, judgments, and orders made by the Court.
• Update weekly court proceedings and maintain and schedule trial notices.
• Coordinate and track community service ordered by the Judge; coordinate and assign community service workers with City departments.
• Maintain liaison and communications with agencies associated with the criminal justice system such as the Sheriff's warrants division, bail bondsmen, prosecuting attorney offices, probate counselors, public defenders, adult probation, Justice Court, BCI, and City offices.
• Arrange prisoner transportation to and from court.
• Perform follow-up work subsequent to court sessions; issue judicial orders; post information generated during court sessions to case files; prepare and route certified copies.
• Open, review, and distribute mail for the Justice Court.
• Other responsibilities, as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent required.
• Associate degree (A.A.) or equivalent preferred.
• 5+ years' experience in customer service required.
• 5+ years' experience in data entry required.
• 3+ years clerical training and experience required.
• 3+ years in court experience preferred.

KNOWLEDGE, SKILLS & ABILITIES:

• Bilingual skills preferred - English/Spanish.
• Ability to prioritize work based on department and production objectives.
• Required to have strong customer service skills and be able to facilitate a welcoming environment.
• Positive attitude and ability to work with a variety of different people at various levels.
• Ability to follow oral and written instructions.
• Must be strong with multi-tasking and problem-solving skills.
• Required to have strong analytical, decision-making, and influence/interpersonal skills.
• Required to have intermediate skill level with MS Word, PC or laptop, email, and internet.
• Beginner skill level with MS Excel is preferred.

SPECIAL REQUIREMENTS:

Successful candidates must pass a pre-employment drug test, a background screen, and a current Utah driver's license with good driving history, and provide employment verification with form I-9. This position has a six-month probation period.

TAKE NOTE:

We will correspond via email so be sure that Riverton City and Applicant Pro domain is selected to your safe senders list.

Riverton City is an Equal Opportunity Employer.