Financial Clerk-Jc#9328 (Clerk Of The Circuit Court)

This position requires a physical presence at the work location. 

 Please refer to Important Information at the end of the page.

1.  Richard J. Daley Center
2.  Five (5) Municipal Courthouses
3.  Juvenile Center
4.  Expedited Child Support
5.  Domestic Violence Court
6.  Branch Courts
7.  Mental Health Courts
8.  26th & California

Financial Clerk

Job Summary            

Reporting directly to the supervisor for the assigned Division/Department/District in the Office of theClerk of the Circuit Court of Cook County (Clerk's Office), the Financial Clerk performs all financial-related transactions or bookkeeping functions within the Division/Department/District related to the collection and processing of payment of fines and fees as well as the collection, verification and security of all funds received to be deposited. The Financial Clerk performs any and all tasks as defined in the Policies, Methods, and Procedures (PMPs) and Administrative Procedures (APs) implemented within the Division/Department/District. The Financial Clerk handles co-workers and clients with respect and courtesy when performing all job duties.

Essential Job Duties  

• Handles cash register transactions and financial documents for the Division/Department/District including processing the payment of fines and fees involving cash, money orders and credit card payments, while maintaining a balanced register.
• Accepts and processes all bonds and traffic tickets with associated fees (cash, checks and credit card payments) from law enforcement agencies and sureties, ensuring all documents are file stamped.
• Distributes, tracks and inventories the issuance of ticket and bond books to cooperating law enforcement agencies and submits requests for additional books to the manager.
• Performs financial transactions and filings from other Divisions/Departments/Districts pursuant to the Global Filing Program procedures.
• Prepares bond slips for release of defendants.
• Ensures proper storage of Bonds is maintained and completed. 
• Lists and uploads all posted and verified bonds in the electronic docket.
• Ensures accurate accounting of financial transactions by preparing daily deposit documentation necessary for balancing deposits and end-of-day close out of registers as well as preparing and securing money envelopes containing monies for deposit.
• Audits and verifies all monies in envelopes to be deposited, reporting discrepancies immediately.
• Performs functions related to the Imaging and Document Management System (IDMS) process.
• Performs functions related to Electronic Filing (eFiling) including assisting filers in navigating the system and the review and validation of electronically filed documents.
• Processes remote check deposits where applicable.
• Responds professionally while interacting with members of the public, attorneys and other law enforcement agencies.
• Responds to internal and external inquiries in a prompt and professional manner.
• Flexibility in work location.
• Performs other miscellaneous financial duties as assigned.  

The duties listed are not set forth for purposes of limiting the assignment of work.  They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Minimum Qualifications

• High school diploma or GED. (Must upload proof of education in the Attachments section of the application by the posting deadline.)
• Six (6) months of full-time work experience keyboarding, cashiering or filing.
• Six (6) months of full-time customer service experience.
• Six (6) months of full-time experience with financial documents or accepting forms of payment.

Preferred Qualifications

• Associate's degree or higher from an accredited college or university. (Must upload proof of education in the Attachments section of the application by the posting deadline.)
• Current employee of theClerk of the Circuit Court.
• One (1) year of full-time work experience keyboarding, cashiering or filing.
• One (1) year of full-time customer service experience.
• One (1) year of full-time experience with financial documents or accepting forms of payment.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to communicate effectively both orally and in writing.
• Excellent customer service skills
• Ability to follow directions, multi-task and problem solve.
• Must be computer literate, with skill and efficiently in entering and retrieving data and preparing informative reports.
• Ability to operate general office equipment including business telephones, computers, copiers and printers.
• Ability to interact in a professional manner with the general public, attorneys and other court personnel.
• Excellent organizational skills and the ability to sort case files.
• Ability to comprehend and process information in the electronic docket.
• Ability to comprehend the use of forms, workflow, pleadings and filings within the Division/Department/District.
• Knowledge of the Clerk's Office operations, functions, activities, procedures, policies, practices and guidelines or the ability to quickly gain such knowledge. 

Physical Requirements

• Ability to lift 30 lbs.
• Ability to climb ladders on a regular basis.
• Ability to sit, stand, walk or move for extended periods of time.
• Ability to repetitively use hands to operate standard office equipment and handle documents.

PURSUANT TO EXECUTIVE ORDER 2021-1 AND THE CLERK'S OFFICE COVID-19 VACCINATION POLICY, THE SELECTED CANDIDATE WILL BE REQUIRED TO EITHER SUBMIT PROOF OF FULL VACCINATION OR A REQUEST FOR REASONABLE ACCOMMODATION PRIOR TO THE START OF EMPLOYMENT.

Veterans Preference

When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time.   To take advantage of this preference a Veteran must:

• MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
• IDENTIFY THEMSELVES AS A VETERAN BY CHECKING "YES" UNDER VETERAN STATUS ON THE DIVERSITY/SELF IDENTIFICATION PAGE OF THEIR EMPLOYMENT APPLICATION.
• UPLOAD A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING.  IF YOU HAVE MULTIPLE DD 214's, 215's, OR NGB 22's, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov

Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)  

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/  

Important Information:

1. You must include all work experience in your application for it to be considered.  Work experience included in your resume and not in your application will not be considered.
2. Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented at time of interview. Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here).  All documents will be reviewed for authenticity.  Failure to provide required documents by time of interview will result in disqualification from the position. 
3. Must be legally authorized to work in the United States without sponsorship.
4. This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.
5. Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk's Office's Ineligible for Hire/Rehire List.
6. The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.
7. For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment  and follow the link to fill out an application.