Course Scheduling And Enrollment Support Specialist

Posting Details
Posting Summary
Working Title
Course Scheduling and Enrollment Support Specialist
Role Title
Education Support Spec II
Role Code
29143-FP
FLSA
Nonexempt
Pay Band
03
Position Number
280W1482
Agency
Northern VA Community College
Division
NV280-Provost Woodbridge
Work Location
Prince William - 153
Hiring Range
$22/hr
Emergency/Essential Personnel
No
EEO Category
A-Official or Administrator
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule

• Part-time; 24-29 hours per week.

Sensitive Position
No
Job Description
General Description: Provide technical support to the Coordinator of Enrollment Management and Scheduling. The Course Scheduling and Enrollment Support Specialist supports the data entry and maintenance of the campus class schedule.
Duties and Tasks:

• Data entry using multiple databases.
• Assist the Coordinator of Enrollment Management and Scheduling (CEMS) with entering semester course schedules.
• Assist CEMS with monitoring enrollment and communicating data to the Coordinator of Enrollment Management and Scheduling and or stakeholders.
• Assist CEMS with Student Information System (SIS) reports and queries.
• Attend Scheduling and Enrollment management meetings and participate in training as needed.
• Provides general support to the Office of the Provost as needed.
• Resolve discrepancies related to the information provided in PeopleSoft vs. information given from the academic departments.
• Work in consultation with the Coordinator of Enrollment Management and Scheduling as it pertains to Course Scheduling data entry for efficient use of classrooms, following college policy and procedures.
• Follow enrollment capacity and classroom seating capacities.
• Interact regularly with other campus and college units.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSA's Requirements:

• Ability to use a variety of data sources and technology.
• Proficiency in Microsoft Excel and data analysis.
• Excellent communication skills.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks.
• Ability to work under pressure to meet deadlines.
• Ability to work well with staff and other office personal.
• Flexibility to learn new technologies.

Minimum Qualifications:

• Customer service experience in a college setting
• Experience using Microsoft Office Suite
• Experience in data entry using multiple databases

Additional Considerations
Additional Considerations:

• Experience utilizing different software systems.
• Experience working with Peoplesoft student information system.

Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
n/a
Posting Detail Information
Posting Number
WGE_1759P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/08/2024
Job Close Date
01/29/2024
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/69123