Corporate Assistant

Purpose:

A Corporate Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting; duties include sorting and distributing mail throughout the office, greeting office visitors and directing them to employees. Other duties may include coordinating with Managers to schedule appointments, update schedules, coordinate events and travel. This job also includes drafting letters, memos, presentations and other forms of communication. Ordering supplies for the office, mail room and break room will also be duties of this position.

Requirements:

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Professional appearance and demeanor.
• Mastery of all Microsoft Office products.
• Warm personality with strong communication skills; verbal and written. Ability to draft corporate communications.
• Ability to work well under limited supervision.

Environment:

Air conditioned office environment. Work hours are 8 AM to 5 PM Monday-Friday. May require some overtime due to deadlines and work load.

Duties/Responsibilities:

1. Manage and maintain executives' schedules.

2. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

3. Sorting and allocating incoming paper and electronic mail.

4. File and retrieve corporate documents, records, and reports.

5. Greet visitors and determine whether they should be given access to specific individuals.

6. Prepare responses to correspondence containing routine inquiries.

7. Coordinates and schedules travel, meetings, and appointments for managers, supervisors or sales representatives.

8. Answer phone calls and direct calls to appropriate parties or take messages.

9. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

10. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for trainings, for committee, board and other meetings.

11. Responds to and resolves administrative inquiries and questions.

12. Maintain trusting relationships with suppliers, customers and colleagues.

13. Provide clerical support to other department (i.e. Accounting, HR, Marketing, Sales, Supply Chain)

Promotes a team-oriented, collaborative environment by addressing issues in a calm, objective manner. This position may perform other duties as assigned or as judgement or necessity dictates. Duties are performed in accordance with all safety rules and regulations. Good housekeeping skills are essential to keep work area organized, free of debris and unneccessary clutter. Must be able to comply with Company attendance policies.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

License/Certification:

• Driver's License (Preferred)

Work Location: Hybrid remote in Carrollton, TX 75006