Address
Form of workSalary : $82,695.36 - $111,171.83 Annually
Location : Riverside
Job Type: Regular
Remote Employment: Remote Only
Job Number: 24-74293-01
Department: Dept. of Public Social Services
Division: Internal Services Management
Opening Date: 02/26/2024
Closing Date: 3/4/2024 11:59 PM Pacific
ABOUT THE POSITION
The Riverside County Department of Public Social Services (DPSS), Contracts Administration unit is looking to fill two Contracts and Grants Analyst positions in Riverside, CA.
At this time, the position has the opportunity to telework based on business need, however job expectations, at times may require in person interaction. Telework may change at any time and you will be expected to report to the office.
The selected candidates will be responsible for performing project management and administrative functions associated with the full procurement life cycle, inclusive of all contracting functions. The Contracts and Grants Analysts will also be tasked with conducting research, developing and managing project timelines, negotiating pricing and terms, leading projects, assisting with scope of work development, writing professional documents, facilitating various stakeholder meetings, preparing detailed reports for executive management, and preparing Board letters and supporting documents (F-11s). Additionally, the incumbents will be communicating with internal and external stakeholders, writing formal bid solicitations, conducting informal bid solicitations, and performing contract monitoring.
Competitive candidates will possess:
- Prior experience with government (acquisition and contracting)
- Critical thinking skills and ability to pivot in a fast-paced environment.
- Excellent verbal and written communication skills
- Experience utilizing project management tools, inclusive of timeline, milestone, and target development
- Intermediate to Advanced proficiency in Microsoft Excel, Word, and Outlook
- Ability to manage projects, introduce new concepts, and implement best practices.
- Government procurement experience
- Experience using PeopleSoft or other contract management systems
- Ability to establish and maintain cooperative working relationships with management, staff, and internal and external stakeholders
- Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free
- Ability to work independently and be self-motivated
- Comfort in learning and using digital tools in a remote environment
Meet the Team!
The Riverside County Department of Public Social Services (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. Can you see yourself here?
EXAMPLES OF ESSENTIAL DUTIES
• Manage and administer departmental contract operations, including procurement and services planning, financing, evaluation of proposals, and negotiation of contract terms and conditions; recommend a wide range of awards; conduct contract negotiations and renewals.
• Represent the County and the department by acting as a liaison between the department and contractors/service providers to ensure that Contracts and Grants satisfy all legal and liability considerations.
• Compete for or solicit funding from federal, state or other sources; provide technical assistance to department managers and to contract agencies; write grant proposals and applications; monitor grant implementation for budgetary and operating compliance to grant stipulations.
• Formulate and revise departmental policy and procedure on contracting; ensure fiscal compliance of all Contracts and Grants; ensure compliance with appropriate federal, state and County regulations.
• Review and monitor all service and revenue contracts; review purchase orders for expenditures.
• Coordinate all initial and follow-up contract site visits; advise contractors of appropriate compliance in regard to Contracts and Grants; ensure that contractors maintain current valid business licenses and sufficient insurance coverage.
• Monitor the development of and provide guidance to the department for all requests for proposals (RFP's) for new programs; write grants, proposals and narrative and statistical reports.
• Serve as mediator between private industry and the department; assure that department managers perform contractor evaluations as required by County policy.
• Prepare and/or review Board Letters (Form 11's) and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports, correspondence, and memoranda; distribute and/or deliver such documents to appropriate managers and Department Heads for approval and signature.
• Prepare budget requests for assigned staff and programs; supervise and train subordinates, as required.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree in business or public administration or a closely related field. (Additional qualifying experience may substitute for up to two years of the required education on the basis of one year of full-time experience equaling 30 semester or 45-quarter units.)
Experience: Three years of preparing and processing state or federal contracts, purchases of service contracts, processing or preparing grant applications, conducting competitive bids, formulating policy and procedures, and negotiating contracts with private industry.
Knowledge of: Grant proposal writing, application and monitoring techniques, and policies and procedures; contract preparation and negotiation techniques; proper contract format; legal language used in contracts; governmental regulations regarding contracted services and competitive bidding process; county, state and federal government general administrative structures and processes; principles of business and public administration; accounting and budgetary controls, basic analysis and research techniques; computer applications pertaining to procurement and business requirements; principles and practices of management and supervision.
Ability to: Write clearly and accurately to identify and describe technical procedures, service delivery methodology and billing procedures; read, understand, interpret, and apply provisions of federal, state, and local legislation and regulations pertinent to contractual agreements for services; use communication skills and techniques required for contract negotiations; analyze and evaluate contracts, budgets, grant proposals, government grants, and contractors performance/compliance; problem solving and resolving differences between contractors and the department; ability to direct and supervise the work of others; monitor contract services and assure quality.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.
For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy
What's Next?
Open to All Applicants
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Riverside County Department of Public Social Services (DPSS) may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Proof of Education
All applicants are required to provide a copy of their degree or transcripts as verification of the education listed on their resume/application. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the or
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.
For questions regarding this recruitment
Contact Vanessa Diaz-Beaird at VDBeaird@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Li...
Location : Riverside
Job Type: Regular
Remote Employment: Remote Only
Job Number: 24-74293-01
Department: Dept. of Public Social Services
Division: Internal Services Management
Opening Date: 02/26/2024
Closing Date: 3/4/2024 11:59 PM Pacific
ABOUT THE POSITION
The Riverside County Department of Public Social Services (DPSS), Contracts Administration unit is looking to fill two Contracts and Grants Analyst positions in Riverside, CA.
At this time, the position has the opportunity to telework based on business need, however job expectations, at times may require in person interaction. Telework may change at any time and you will be expected to report to the office.
The selected candidates will be responsible for performing project management and administrative functions associated with the full procurement life cycle, inclusive of all contracting functions. The Contracts and Grants Analysts will also be tasked with conducting research, developing and managing project timelines, negotiating pricing and terms, leading projects, assisting with scope of work development, writing professional documents, facilitating various stakeholder meetings, preparing detailed reports for executive management, and preparing Board letters and supporting documents (F-11s). Additionally, the incumbents will be communicating with internal and external stakeholders, writing formal bid solicitations, conducting informal bid solicitations, and performing contract monitoring.
Competitive candidates will possess:
- Prior experience with government (acquisition and contracting)
- Critical thinking skills and ability to pivot in a fast-paced environment.
- Excellent verbal and written communication skills
- Experience utilizing project management tools, inclusive of timeline, milestone, and target development
- Intermediate to Advanced proficiency in Microsoft Excel, Word, and Outlook
- Ability to manage projects, introduce new concepts, and implement best practices.
- Government procurement experience
- Experience using PeopleSoft or other contract management systems
- Ability to establish and maintain cooperative working relationships with management, staff, and internal and external stakeholders
- Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free
- Ability to work independently and be self-motivated
- Comfort in learning and using digital tools in a remote environment
Meet the Team!
The Riverside County Department of Public Social Services (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. Can you see yourself here?
EXAMPLES OF ESSENTIAL DUTIES
• Manage and administer departmental contract operations, including procurement and services planning, financing, evaluation of proposals, and negotiation of contract terms and conditions; recommend a wide range of awards; conduct contract negotiations and renewals.
• Represent the County and the department by acting as a liaison between the department and contractors/service providers to ensure that Contracts and Grants satisfy all legal and liability considerations.
• Compete for or solicit funding from federal, state or other sources; provide technical assistance to department managers and to contract agencies; write grant proposals and applications; monitor grant implementation for budgetary and operating compliance to grant stipulations.
• Formulate and revise departmental policy and procedure on contracting; ensure fiscal compliance of all Contracts and Grants; ensure compliance with appropriate federal, state and County regulations.
• Review and monitor all service and revenue contracts; review purchase orders for expenditures.
• Coordinate all initial and follow-up contract site visits; advise contractors of appropriate compliance in regard to Contracts and Grants; ensure that contractors maintain current valid business licenses and sufficient insurance coverage.
• Monitor the development of and provide guidance to the department for all requests for proposals (RFP's) for new programs; write grants, proposals and narrative and statistical reports.
• Serve as mediator between private industry and the department; assure that department managers perform contractor evaluations as required by County policy.
• Prepare and/or review Board Letters (Form 11's) and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports, correspondence, and memoranda; distribute and/or deliver such documents to appropriate managers and Department Heads for approval and signature.
• Prepare budget requests for assigned staff and programs; supervise and train subordinates, as required.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree in business or public administration or a closely related field. (Additional qualifying experience may substitute for up to two years of the required education on the basis of one year of full-time experience equaling 30 semester or 45-quarter units.)
Experience: Three years of preparing and processing state or federal contracts, purchases of service contracts, processing or preparing grant applications, conducting competitive bids, formulating policy and procedures, and negotiating contracts with private industry.
Knowledge of: Grant proposal writing, application and monitoring techniques, and policies and procedures; contract preparation and negotiation techniques; proper contract format; legal language used in contracts; governmental regulations regarding contracted services and competitive bidding process; county, state and federal government general administrative structures and processes; principles of business and public administration; accounting and budgetary controls, basic analysis and research techniques; computer applications pertaining to procurement and business requirements; principles and practices of management and supervision.
Ability to: Write clearly and accurately to identify and describe technical procedures, service delivery methodology and billing procedures; read, understand, interpret, and apply provisions of federal, state, and local legislation and regulations pertinent to contractual agreements for services; use communication skills and techniques required for contract negotiations; analyze and evaluate contracts, budgets, grant proposals, government grants, and contractors performance/compliance; problem solving and resolving differences between contractors and the department; ability to direct and supervise the work of others; monitor contract services and assure quality.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.
For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy
What's Next?
Open to All Applicants
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Riverside County Department of Public Social Services (DPSS) may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Proof of Education
All applicants are required to provide a copy of their degree or transcripts as verification of the education listed on their resume/application. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the or
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.
For questions regarding this recruitment
Contact Vanessa Diaz-Beaird at VDBeaird@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
- A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
- A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
- A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Li...
