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Form of workPlan, organize administer and coordinate the procurement of professional services, equipment, materials and supplies through a variety of solicitation methods including, but not limited to: Request For Proposals and Invitations For Bids, and to provide technical assistance to County staff. The scope of work involved includes low to medium risk projects.
- Under direct supervision, purchase a wide variety of technical and non-technical items; procure professional services, equipment, materials and supplies.
- Prepare bid specifications, assist and review specifications set by the Offices/Departments; and assure open competition and equal opportunity to all bidders.
- Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.
- Contact suppliers and vendors to obtain information about products, prices and availability.
- Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.
- Review and educate employees on purchasing policies and procedures.
- Analyze bids, quotations and requests for proposals.
- Act as an agent for the County at bid openings; schedule bid and request for proposal openings; draft recommendations for purchases to the Board of County Commissioners.
- Schedule and facilitate pre-conference for bids and requests for proposals.
- Coordinate compliance issues with the user Office/Department and the County Attorney staff.
- Assist in establishing teams and creating evaluation criteria to evaluate bids and request for proposals.
- Maintain commodity catalogs and price lists for the use of the County.
- Prepare and administer contractual agreements for procurement of goods and services.
- Participate Cooperative Bid Programs.
- Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
- Prepare Notices of Award, Notices to Proceed and Denial Letters.
- Prepare cost benefit analysis to determine methods of procuring goods or services; i.e. lease vs. purchase.
- Promote good customer service and open communications with all Offices and Departments of the County.
- Participate in the training of employees in JD Edwards Enterprise One Software.
- Coordinate purchases of like-kind goods or services by multiple Offices/Departments to optimize volume discounting.
- Perform other related duties and responsibilities as required.
- Beginning level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes and general commercial laws.
- General Business Law.
- Accounting practices, including: invoicing, overages, shortages and returns for credits.
- Purchasing practices, procurement procedures.
- Communicate to County staff their procurement responsibility and promote compliance with County objectives, policies and programs.
- Advise and assist other Offices/Departments in obtaining specifications, develop specifications and obtain quotations.
- Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
- Identify sources of supply to ensure on time and competitive based deliveries.
- Consolidate purchases of like or common items.
- Work with the Offices/Departments in the processing of emergency purchases.
- Determine if the quality of the materials, the serviceability of the equipment or the services rendered met or exceeded requirements.
- Negotiate and prepare contractual agreements with the aid of higher level staff.
- Computer skills: Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing and database software.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with end using departments, coworkers, and colleagues.
- Ability to easily work in and lead teams with small to large groups of people.
- Effective time management skills
- Ability to work and balance multiple projects at one time.
- Strong organizational skills
- Four (4) years of professional purchasing experience, preferably in government.
- Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business or public administration or related field.
- A combination of technical and professional procurement and contracting experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree only, but not for the required experience as detailed above.
- Course work from NIGP, NAPM, or ISM may be substituted for major college course work.
- May be required to take a minimum of two (2) NIGP courses on an annual basis; courses to be agreed upon by the Contract Specialist and the Procurement and Contracts Manager.
- Training in JD Edwards Enterprise One Purchasing system will be required in the first year of employment and as needed on an ongoing basis.
- May be required to attend in person conferences in state and out of state on occasion.
Background Check: Must pass a background check. Employment Type: Regular Full-time
