Contract Administrator

Crete United
Position Description
Job Title: Contract Administrator
Reports to: VP of Accounting
About Us
Crete United was founded in 2020 and is one of the largest and fastest growing unified networks of local mechanical, electrical and plumbing (MEP), Building Automation and Energy Efficiency Solutions companies in the US with over 40 companies spanning 17 states. Our power is our network, and our network is expanding.
At Crete United, we turn aspiration into action. We believe that by integrating ourselves within our communities, we can help create healthier places and healthier lives. To us, sustainability is much more than just going carbon neutral. It's a way of life and work. It's a commitment. And it's what we work toward every single day here at Crete United.
If you want a career with an organization that prioritizes the physical and mental health of its people and their communities - a single source sustainability powerhouse, look no further.
Position Summary
The Contract Administrator will provide assistance for the National Sales offering. The role will have ownership of project set-up in the company's ERP, AIA billing, assist with collecting and/or preparing necessary documentation for invoice production and collections, and other administrative duties as described below. A successful Contract Administrator candidate will have a strong familiarity with MEP construction contracts and an appreciation for the overall flow of a MEP project management, along with excellent attention to detail and organizational skills. This role will ensure overall compliance with contract requirements and also have full order to cash responsibility for projects and workorders.
This individual will be part of a best-in-class MEP organization and work to ensure timely and accurate data collection, as well as to ensure a stable billing process, in support of other key team members from Sales, Operations, Accounting, the local Partner and end customer levels so all groups are connected and work together seamlessly.
Position Responsibilities

• Organize contracts, supporting documentation, reports, invoices so they are easily accessible for key internal stakeholders, follow up on missing items, monitor accountability matrix for each project
• Perform all AIA and other billing timely and accurately, including lien waivers, COI's etc
• Execute the set-up of projects in the company's ERP system, ensure Schedule of Values accurately matches the final signed contract
• Assist with monitoring status on invoices due from Partners as jobs are completed
• Other duties as assigned

Position Requirements
Minimum

• Bachelor's Degree in related discipline
• 5 years of experience
• Experience working in a general contractor type environment
• Ability to quickly learn and master new software
• Ability to thrive in fast paced, dynamic environment
• Works independently and is a proactive problem solver
• Excellent interpersonal skills
• Ability to interface at various levels within the organization
• Strong time management and excellent organization skills

Preferred

• Experience with Viewpoint Spectrum (strongly preferred)
• Exposure to Construction/Contractor accounting
• Strong skills in Microsoft Excel and Power BI

Compensation and Benefits

• Highly competitive base annual salary (DOE) and performance-based annual bonus structure.
• Generous company contribution for the employee, including spouse and dependents for Medical, Dental, Vision. Life and Disability Insurance
• Unlimited PTO and Paid Holidays.
• 401k with 4% company match- vested immediately once eligible.

For immediate consideration please call Paul Pruitt at 715-808-5712
Crete United is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.