Construction Project Coordinator

JOB DESCRIPTION

Summary/Objective

The Project Coordinator is responsible for assisting the Project Manager with administrative duties related to project administration, customer service, and coordination of internal workflow. Responsibilities include the coordination with accounting, the warehouse and suppliers to ensure that jobs run smooth.

Essential Functions

· Frequent communication with suppliers or customers in support of the assigned projects

· Manage the input of information into SAGE

· Manage employee badging and maintain all documentation required

· Send labor reports to foreman weekly

· Create submittals for Project Manager review

· Update and maintain SDS Manuals for job sites

· Manage the document flow of drawings, specifications, RFI’s, Change Orders, etc.

· Manage Closeout Documents, including Warranty Letters, O&M Manuals, Valve Charts, As-builts, etc.

· Daily filing of documents into current and closed job files

· Coordinate information flow and paperwork to the field

· Electronically file certificates of insurance in accordance with department procedures

· Print drawings as required

· Assist Project Manager, Superintendent and Foremen as required.

Performance Measurements

· Timely and accurate completion of assigned tasks

· Work to assigned deadlines

Key Competencies

· Teamwork

· Responsibility

· Adaptability and Reliability

· Attention to Detail

· Effective Communication

· Trustworthiness & Ethics

· Organizational Skills

· Results Oriented

Work Environment

Office

Physical Demands

The physical demands of this position must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Evening work may be required to complete projects.

· Must have a valid driver’s license and good driving record.

· Must have the ability to operate a computer with proficiency.

Travel Required

None

Qualifications, experience, and skills

· 3-5 years administration experience

· Good communication and interpersonal skills

· Proficient with Microsoft Office

· Must be able to communicate in a professional manner

· Must be able to walk, stand, sit, stoop, kneel, climb stairs, reach overhead, push, pull, must have dexterity of fingers

· The ability to effectively collaborate with co-workers, clients, and suppliers

· Working knowledge of MS Excel

· Ability to pass a pre-employment background, criminal, and drug screening.

Affirmative Action/EEO statement

Humphrey Company LTD and HCL Mechanical Service (Company) fosters and embraces an environment that promotes equal employment opportunity (EEO) and inclusiveness and maintains a model workplace that is free of discrimination. The policy of Humphrey Company LTD and HCL Mechanical Service is to ensure that no employee or applicant for employment is denied equal opportunity because of race, color, sex, national origin, religion, age, disability, marital status, pregnancy, sexual orientation, gender identity, genetic information, or any other non-merit-based factor.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $21.00 - $33.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Project coordination in Construction Industry: 1 year (Preferred)

Work Location: In person