Construction Project Coordinator

About NWFEM
Northwest Facilities & Equipment Maintenance (NWFEM) provides commercial equipment and facilities maintenance and repair for quick-serve restaurants and commercial businesses in the Portland, OR and Seattle, WA metropolitan areas. We approach this work through the lens of synergy. It's how we create outcomes that are both more efficient and enjoyable - for our internal team as well as our clients. Our long-standing relationships with customers are a testament to this commitment.
The why behind everything we do is relationships. To us, this means we work with people we enjoy, carve out an energizing work experience, and support our community.
We are looking for individuals who love their career and craft. Artisans that are excited to learn new techniques and skills to hone their trade and who are excited to share their learning with others. These will be the people that push forward our goals to become a learning organization, with a certification system that allows us to certify each other in our specialty fields, elevating the overall capability of the company, and creating empathy through understanding each other's challenges.
Our values that guide us in realizing this purpose every day are:

• Be Open
• Embrace the Challenge
• Do What You Say
• Think Brand

Job Summary
NWFEM is growing and looking to bring on another Project Coordinator to our team, based in our Portland, OR office. This position handles daily operational tasks such as route creation and invoicing, as well as project specific tasks such as quoting, material procurement, planning, and customer communication. You will be working with and supporting an experienced Construction Department Manager to help run our Handyman and Renovation teams. We complete many repair work tasks per week along with small to medium projects. You will be working with subcontractors on a weekly basis, coaching your technicians on best practices when completing work orders, and coordinating with the financial team to hit weekly and monthly revenue goals. We are a small company with a drive to grow, and we are looking for people excited to be in a position that offers a lot of upward potential for those willing to take ownership and excel in the requirements of the position.
Salary

• $60,000 - $80,000 DOE

Shift

• Monday - Friday, 8AM - 5PM (occasional evening meetings)

Basic Qualifications

• 5+ Years as a Project Coordinator in Construction, Handyman or Service/trade Industry
• Maintain workplace safety and cleanliness
• Possess a strong, clean driving record, be insurable
• Advance SYNERGY and our shared values daily
• Possess a thorough understanding of tools, safety equipment, and their proper uses
• Must pass a criminal background check
• Must have a valid Driver's License and pass driver's background check

Personality Traits

• Lifelong learner
• Professional
• Reliable
• Self-sufficient
• Positive Attitude
• Excellent communication skills

Essential Duties and Responsibilities

• Materials ordering & procurement
• Excellent communication skills
• Route creation for each technician
• Great organizational skills
• Multi tasking
• Entering new work orders into our dispatch system
• Use multiple customer portals everyday
• Working closely with our customers
• Working with Subcontractors on a daily basis
• Project assessment and quoting
• Managing projects from initial assessment and quoting, to execution and invoicing
• Making sure field technicians time is accurate
• Processing completed work orders into invoices and billing the customer
• Monitoring email inboxes and quickly responding
• Work closely with the Department Manager
• Consistently drive progress and innovation in the department
• Be mindful of revenue numbers and an active participant in driving revenue
• Helping ensure our warehouse is in 6s fashion at all times
• Help to ensure everyone is following PPE
• Participating in weekly or biweekly team meetings
• Making sure the field techs are staged out for their route that day

What We Offer

• Profit sharing program
• 401k with company match
• Medical plan with dental and vision
• Flexible PTO plan
• Company provided devices

Next Steps
Upon submission, you will receive an application confirmation email. Please make sure to add app.bamboohr.com to your trusted sender list or regularly check your junk folder to ensure that you receive all correspondence regarding your application.
Salary will be dependent upon experience and skills. NWFEM offers comprehensive medical and dental insurance coverage following 60 days (about 2 months) of employment. Employees are eligible to participate in the company's 401k/retirement plan following 1 year of employment. NWFEM is an equal opportunity employer. We encourage diversity in our workforce. NWFEM provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position.