Construction Office Administrative Assistant

Construction Administrative Assistant

LaRosa Building Group is adding to its Administrative Assistant staff and is seeking support for its expanding operations and is currently hiring to meet the demands of its growing business.

Job duties include but are not limited to:

• Provide support to estimating, construction, and accounting teams.
• Data entry
• Assist with bid preparation.
• Issue letters of Intent and contracts utilizing DocuSign and Procore.
• Track Certificate of Insurance (COI) renewals and maintain up-to-date documentation.
• Assist subcontractors with CHRO Affirmative Action plans and compliance.
• Track Certified Payrolls and check for accuracy
• Some local travel may be required
• Cross train to perform administrative services when necessary, including processing mail, overnight mailings, photocopying, filing, managing phone list, processing invoices, and order supplies and stationery.

Qualifications:

• The ideal candidate has construction industry experience.
• Minimum 2 years of admin experience in a similar role.
• Knowledge of construction principles, techniques, and procedures a plus.
• High degree of detail, accuracy, and organizational skills.
• Computer and data entry skills, collaborative meeting platforms, and knowledge of general office equipment.
• Approachable, proactive, positive, and professional attitude.

• Professional verbal and written business communication skills
• Able to conduct research and effectively proofread.
• Exhibit active listening skills and follow through on commitments.
• Able to juggle multiple projects and reprioritize based on urgency.

Why join our team?

We offer competitive benefits with a focus on teamwork and work-life balance. We value a diverse workforce and support individual growth within our organization. Our benefits include:

• Competitive pay based on experience.
• Medical, dental and vision
• Paid Time Off & Holiday Pay
• 401k with Company Match
• Hybrid work schedule available after appropriate training period

EOE/AA Women & Minorities are encouraged to apply.