About Us
Summary
- Dallas, TX
- Nashville, TN
- Chicago, IL
- Boise, ID
Essential Duties & Responsibilities
- Works cross-functionally with teams (sales, strategy, creative, digital, operations, production, AV and expo) to lead and/or manage multiple workstreams for corporate event programs including, but not limited to virtual events, trade shows, conferences, special events and ancillary events and experiential activations.
- Collaborates with sales, operations, creative, and production teams on RFP process and manage sold programs from inception through execution and post event wrap up.
- Typical project scope responsibilities include: the management of resources, teams and execution plans to fulfill venue sourcing and management, digital platform selection and management, audio visual, promotional items, print collateral, staffing, signage development, décor, food & beverage, registration, housing, security, transportation and graphics.
- Additional responsibilities may include: clear understanding of client goals and objectives, event timelines and vendor organization, digital asset management, track session management, speaker/keynote engagements/presentations, expo management and trade show sponsorship fulfillment.
- Creates and manages budgets, vendor invoice/expense tracking and final reconciliation.
- Develops and tracks project schedules, agendas and show flows as needed. Drives timeline with team and clients.
- Effectively communicate to clients, internal teams, and third-party vendors with a clear understanding of client goals and objectives.
- Runs client and internal kick off, weekly meetings, and debrief. Ensures programs are within budget and meeting profit margin goals.
- Ensures flawless execution, quality of service and timely delivery of all necessary components for each event.
- Collaborates with other Freeman divisions and third-party suppliers to efficiently and respectfully deliver services.
- Additional responsibilities may include: digital asset management, track session management, speaker/keynote engagements/presentations, expo management and trade show sponsorship fulfillment.
- Works with client and account team on planning, execution and post-event reporting. Maintains consistent and thorough communication with all involved.
- Negotiates contracts/agreements with third-party vendors and team contractors.
- Provides various reports, analytics and audits.
- Participates in RFP process for new business and existing clients.
- Effectively train conference managers, specialists and coordinators.
- Performs other duties as assigned.
Education & Experience
- Bachelor’s Degree or combination of relevant experience and education required.
- A minimum of 8 years of experience in the events/event planning space required.
- Previous experience in content development (event theme/messaging, speaker support, video, web/social media, mobile apps, live demo, etc.) also required.
- Experience in managing vendors, people, equipment, and timelines.
- Experience managing programs with 5,000+ attendees.
- Experience in sourcing and managing all aspects of live and virtual events (both conferences and tradeshows) including, but not limited to: digital assets, AV for entertainment, general session and breakouts, registration, graphics, event flow, creative, food and beverage, transportation, parties/evening events, and sourcing and managing both US and international vendors.
- Experience managing digital platforms.
- Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
- Flexible, self-motivated, energetic, and uses time productively and efficiently.
- Strong skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
- Efficient and organized, with a keen eye for details.
- Excellent customer service with proven written and verbal communication skills.
Travel Requirements
What We Offer
- Medical, Dental, Vision Insurance
- Tuition Reimbursement
- Paid Parental Leave
- Life, Accident and Disability
- Retirement with Company Match
- Paid Time Off