Address
Form of workSalary : $53,227.20 - $71,864.00 Annually
Location : 451 W. Third St., OH
Job Type: Full-time Regular
Job Number: 05423
Department: AS-Communications
Opening Date: 03/22/2024
Position Overview
Basic Professional level in administration/communications occupation under general managerial direction provides support by performing a wide variety of tasks, primarily fulfillment of public records requests but also some graphic design work. Performs the material and substantial duties of the classification 75% of the time.
Summary of Job Duties
Serves as the coordinator for all public records requests made to the Montgomery County Board of County Commissioners. Routes requests, reviews and redacts records (emails, pdf documents, contracts, etc.) prior to sending to requester. Must receive Ohio Sunshine Laws training within the first two weeks of employment and annually thereafter. Liaises between BCC and other Elected Official Office delegates in cross-departmental public record request coordination.
Serves as BCC subject matter expert on all laws governing Freedom of Information Act requests, to include but not limited to Ohio's Public Records Act, Ohio's Open Meetings Act, records retention laws, and the Personal Information Systems Act.
Responsible for proper notification for receipt of requests, fulfillment of requests as required by the Ohio Sunshine Laws, proper redaction of records, retention of all records and requests, and coordination with County legal offices as required.
Coordinates with department leaders to obtain all requested, required records. Consistently provides updates on all Public Records Request (PRR) to the Communications Department Director. Updates PRR database in a timely and accurate manner. Provides reports as required.
Performs basic graphics work as major additional duty. Creates newsletters, brochures and advertisements as needed.
(Performs Other Duties as Required)
Minimum Qualifications and Requirements
Equivalent to high school diploma with 2 years of experience as a secretary or management assistant utilizing automated office equipment and related software -OR- completion of associate degree coursework and 1 year of required experience -OR- equivalent evidence of the Minimum Class Requirements. Paralegal experience preferred. Experience using Adobe InDesign a plus.
Supplemental Information
Valid Ohio drivers' license with an acceptable driving record and insurance.
All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.
Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.
Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.
Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.
Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.
Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active
pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.
Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.
Benefit information can be found on the Montgomery County Benefits website at:
01
How many years of secretarial or paralegal experience do you have?
02
Do you currently possess a valid driver's license and proof of insurance?
03
What is the highest level of education that you have completed?
04
How many years of experience do you have using Adobe InDesign?
Required Question
Location : 451 W. Third St., OH
Job Type: Full-time Regular
Job Number: 05423
Department: AS-Communications
Opening Date: 03/22/2024
Position Overview
Basic Professional level in administration/communications occupation under general managerial direction provides support by performing a wide variety of tasks, primarily fulfillment of public records requests but also some graphic design work. Performs the material and substantial duties of the classification 75% of the time.
Summary of Job Duties
Serves as the coordinator for all public records requests made to the Montgomery County Board of County Commissioners. Routes requests, reviews and redacts records (emails, pdf documents, contracts, etc.) prior to sending to requester. Must receive Ohio Sunshine Laws training within the first two weeks of employment and annually thereafter. Liaises between BCC and other Elected Official Office delegates in cross-departmental public record request coordination.
Serves as BCC subject matter expert on all laws governing Freedom of Information Act requests, to include but not limited to Ohio's Public Records Act, Ohio's Open Meetings Act, records retention laws, and the Personal Information Systems Act.
Responsible for proper notification for receipt of requests, fulfillment of requests as required by the Ohio Sunshine Laws, proper redaction of records, retention of all records and requests, and coordination with County legal offices as required.
Coordinates with department leaders to obtain all requested, required records. Consistently provides updates on all Public Records Request (PRR) to the Communications Department Director. Updates PRR database in a timely and accurate manner. Provides reports as required.
Performs basic graphics work as major additional duty. Creates newsletters, brochures and advertisements as needed.
(Performs Other Duties as Required)
Minimum Qualifications and Requirements
Equivalent to high school diploma with 2 years of experience as a secretary or management assistant utilizing automated office equipment and related software -OR- completion of associate degree coursework and 1 year of required experience -OR- equivalent evidence of the Minimum Class Requirements. Paralegal experience preferred. Experience using Adobe InDesign a plus.
Supplemental Information
Valid Ohio drivers' license with an acceptable driving record and insurance.
All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.
Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.
Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.
Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.
Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.
Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active
pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.
Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.
Benefit information can be found on the Montgomery County Benefits website at:
01
How many years of secretarial or paralegal experience do you have?
- 0 - 2 years
- 2 - 4 years
- 4 - 6 years
- 6 - 8 years or more
02
Do you currently possess a valid driver's license and proof of insurance?
- Yes
- No
03
What is the highest level of education that you have completed?
04
How many years of experience do you have using Adobe InDesign?
Required Question
