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Form of workJob Description
Summary Under the supervision of the Marketing and Communications Director, the Communications and Events Specialist provides leadership and support to the organization by managing the direction and tone of its communications, appeals, campaigns, and fundraising events. They support the success of all programs at Habitat-Spokane by providing project management and coordination for all fundraising and awareness events. The Communication and Events specialist ensures that all fundraising event and engagement needs at our organization are met.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Event Coordination and Management
- Assist the Marketing and Communications Director in planning, coordinating, executing, and implementing all Habitat-Spokane’s events, both large and small, to meet revenue goals.
- Project manage and facilitate the annual fundraising luncheon and signature fundraising events, including logistics, registrations, securing event spaces, speakers, organizing supplies, managing external vendor relationships, coaching peer-to-peer fundraisers, setting up and tearing down events, coordinating meals and gifts for special events, and acting as the lead point of contact for all events.
- Ensure post-event evaluation, thank you notes, and reporting process.
- Assist in preparing and sticking to budgets, revenue goals, solicitations, preparing MOUs, contracts, and bidding process.
- Act as event liaison between the organization and vendors, donors, participants, etc.
- Assist in developing concepts and designs, and coordinate mailings of promotional materials and invitations, and logistical planning.
- Support coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content.
- Work with and provide guidance to volunteers and staff involved in event planning and execution.
- Negotiate and contract with vendors for a variety of goods and services related to special event planning.
- Monitor delivery of goods and services to ensure contract terms are satisfied.
- Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination.
- Oversee and provide technical support for online fundraising platforms including peer-to-peer fundraising.
- Advertising, Campaigns, Appeals & Direct Mail.
- Support the Marketing and Communications Director in the execution of fundraising strategies for annual solicitations, campaigns, and appeals. Provide collaborative support to all department staff to develop strategies, and benchmarks and meet revenue goals.
- Provide support to multiple individual giving appeals throughout the year, creating timelines, and assisting to create compelling material to ensure successful direct mail and digital fundraising results are achieved.
- Aid the Development Department in donor stewardship activities including acknowledgment letters, sponsorship and advertisement opportunities, and creative recognition to acquire and grow giving.
- Prepare bids, contracts, printing and mailing timelines, content, and technical assistance to the Marketing and Communications Director in addition to the Development Department.
- Generate reports on campaigns, appeals, and other fundraising activities to measure progress; have the ability to adapt and pivot to meet goals.
- Provide support to all departments in their marketing and advertising needs. Assist Communications and Marketing Director in obtaining bids, schedules, budgets, and contracts for advertising and marketing needs.
- Attends Habitat-Spokane events.
- Represents Habitat-Spokane during community projects and at public, social, and business gatherings.
- Promotes the Mission of Habitat-Spokane.
- Completes other duties as assigned.
Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- Associate's degree in marketing, PR, or other work equivalent experience.
- 2-3 years of experience fundraising, special events, campaign, and appeal planning.
- Excellent writing and speaking skills.
- Creative graphic design skills.
- Strong computer skills including Microsoft Office and PowerPoint.
- Adobe CS6 or newer version (Photoshop, InDesign, Illustrator).
- Social Media (Facebook, Twitter, etc.), Raisers Edge and WordPress.
- Video production and editing experience or desire to learn it.
Language Skills:
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Ability to write speeches and articles for publication that conform to prescribed style and format.
- Ability to effectively present information to top management, public groups, and/or boards of directors.
Computer Skills:
- To perform this job successfully, an individual must have experience using the following software at a proficient level: Adobe Acrobat, Microsoft Office, Adobe Creative Suite: Illustrator, InDesign, Outlook, Excel, and Word. Experience in Raiser’s Edge, Volunteer Management Software such as Volunteer Hub.
Certificates, Licenses, Registrations:
- Current driver's license.
Other Qualifications:
- Habitat-Spokane calls all employees to serve its mission and adhere to the organization’s philosophies.
- Habitat seeks to put God’s love into action by bringing people together to build homes, communities, and hope.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.
