Address
Form of work
SalaryPRIMARY PURPOSE: Support the Chief Communications Officer and the Office of Communications.
MAJOR RESPONSIBILITIES AND DUTIES
1. Answers incoming calls for the Chief Communications Officer and distributes reliable messages.
2. Maintains budget records, including procurement card reports.
3. Assists in the preparation of purchase orders, check requests, graphic work orders, and reimbursements.
4. Orders materials from outside vendors and receives, stores, and issues supplies/equipment.
5. Makes travel arrangements for supervisor; completes absence from duty reports.
6. Processes and coordinates the schedule, appointments, conferences, and travel expense reports.
7. Research information as needed for projects, reports, or handouts.
8. Schedules meetings and appointments; reserves rooms and refreshments and assists supervisor in securing supplies for scheduled meetings, including media and printed materials as assigned.
9. Prepares reports for staff meetings before and after in a timely manner.
10. Takes notes in meetings and follows up on assignments.
11. Update and maintain the supervisor's calendar and whiteboard calendar.
12. Update and maintain the Communications calendar and editorial calendar.
13. Copy, organize, and distribute materials to departments, campuses, and the public as needed.
14. Processes department payroll and absence from duty reports.
15. Serves as back up to the front receptionist for breaks and lunch and when absent.
16. Receives, sorts, and processes mail and other documents.
17. Serves as backup to the posting/processing of US mail.
18. Identify threats and opportunities in user-generated content surrounding the district and report notable threats to the Chief Communications Officer.
19. Provide key support to the office of Communications during a crisis/emergency event.
20. Support the overall department in district events and activities.
21. Communicate with all stakeholders in an effective and timely manner.
22. Excellent interpersonal, oral, and written communication skills, including writing, editing, and proofreading (using AP style).
23. Ability to initiate, multitask, and complete multiple projects in a fast-paced setting and on deadline.
24. Complies with directions and instructions from supervisor; performs other tasks and assumes such responsibilities as may be assigned.
25. Maintains positive and cooperative working relationships with colleagues and others in the conduct of district business and demonstrates teamwork in daily activities.
26. Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently.
27. Is regular in attendance and complies with notification procedures for absences.
28. Capable of making independent decisions in the absence of the supervisor.
29. Provides complete and accurate information in the conduct of district business.
30. Maintains confidentiality in the conduct of district business.
31. Complies with district policies, as well as state and federal laws and regulations.
32. Adheres to the district’s safety policies and procedures.
33. Participates in staff development training programs to improve job performance.
34. Annually establishes and meets performance goals.
35. Participates in meetings and special events as assigned.
36. Act in a professional and ethical manner and adhere at all times to the professional Code of Ethics.
Job Type: Full-time
Pay: $14.27 per hour
Expected hours: No less than 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
