Administrative Assistant to the Director of Program Communications & G

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”).

PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

BENEFITS for Full and Part-time employees who work 30 or more hours per week:

We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.

We pay 100% of the DENTAL monthly premiums for Employee Only coverage.

We provide an affordable VISION monthly premium for Employee + Family coverage.

We pay 100% of BASIC LIFE for a benefit amount of $10,000.

We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.

We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.

We offer eleven (11) company-observed PAID HOLIDAYS.

We offer education and TUITION REIMBURSEMENT.  

We offer MILEAGE REIMBURSEMENT.

Bienvivir is currently accepting applications for the following position:

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF PROGRAM COMMUNICATIONS & GROWTH:

Under the direction of the Director of Program Communications and Growth, the Administrative Assistant will provide clerical support to the Director of Program Communications and Growth. Duties include, but are not limited to: greeting visitors, answering telephone calls, responding to inquiries and processing messages, scheduling appointments, receiving and distributing correspondence, filing, sorting, taking minutes, and maintaining the workday and travel schedules of the Director of Program Communications and Growth.

RESPONSIBILITIES:

1. Plans and coordinates arrangements for various organization meetings, functions, and special events as instructed by the Director.

2. Receives and screens visitors and incoming calls, respondsto inquiries, determines priority, and alerts the Director as needed.

3. Schedules and manages the Director’s daily calendar to arrange meetings, appointments, and conferences. Provides notification when scheduling conflicts are identified and recommends options to resolve noted conflicts.

4. Prepares agendas and takes minutes for various meetings and committees led by the Director of Program Communications and Growth.

5. Assists the Director in creating, revising, and updating Standard Operating Procedures (SOPs) and policies for the Intake/Marketing departments. Tracks the policy review process to assist the Director in meeting policy review deadlines.

6. Receives and distributes correspondence.

7. Makes travel, lodging, per diem arrangements, and prepares itineraries, and compiles and prepares travel documents for the Director.

8. Organizes and maintains the variety of files, records, regulatory resources, policies, etc. relevant to the office of the Director of Program Communications and Growth.

9. Will assist the Outreach Coordinators in preparing marketing materials for any marketing events

10. Responsible for the inventory of all marketing and promotional materials. Will communicate to the Director when supplies require re-ordering to ensure adequate stock is available at all times.

11. Assist the Director in obtaining information from vendors as needed.

12. Reviews and reconciles all invoices from vendors and submits invoices for payment.

13. Maintains appropriate office supply inventory and processes requisitions for office supplies and equipment as needed.

14. Completes special projects and performs other duties as assigned.

QUALIFICATIONS / REQUIREMENTS:

1. High School Diploma

2. Minimum two (2) years of clerical or administrative experience required.

3. Minimum two (2) years’ experience in community public relations/marketing preferred.

4. Valid Texas Driver’s License; Motor Vehicle Driving record check will be conducted.

Our employees are caring, respectful, and responsible professionals who aspire to improve the quality of life of our participants.

Bienvivir is an Equal Opportunity Employer / Affirmative Action Employer and does not discriminate in its hiring practices on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, physical or mental disability, genetic information, Vietnam Era or Special Disabled Veteran status, or any other characteristic protected by law.