Club Accountant / Assistant Controller

Job Title:  Club Accountant / Assistant Controller 

Department:  General & Administrative 

Reports To:  Controller 

Direct Reports: No current direct reports. 

FLSA Status:  Salary, Exempt - $ DOE + holiday bonus 

Saddle & Cycle Club is a prestigious private club known for its impeccable service, luxurious amenities, and vibrant community. With a legacy spanning over a century, we offer an unparalleled experience. We are currently seeking an Assistant Controller to join our team and be part of an esteemed organization dedicated to providing exceptional experiences to our Members and their Guests. 

General Summary: The Assistant Controller bs responsible for assisting the Controller in oversight of the accounting, auditing, and financial operations of the Club. The Assistant Controller works closely with the Controller to ensure timely and accurate reporting of the Club’s financials.  

Essential Functions: 

Administrative: 

• Implements and enforces general policies established by the Board of Governors and General Manager/COO; directs their administration and effective execution.  

• Attends Staff and Committee meetings as assigned and requested.    

• Selects, administers, and develops all Employees under his/her supervision consistent with Club philosophy and standards.  

• Develops and builds his/her team and leads them to achieve significant, positive membership and guest satisfaction outcomes.  

• Consistently ensures that the Club is operated in accordance with all applicable local, state, and federal laws.  

• Responsible for upholding the mission, policies, and procedures of the Charlotte City Club including the Constitutional and Operational By-Laws, and Employee Handbook. Always acts in the best interests of the Club.  

• Demonstrates care for the proper maintenance of the Club’s physical assets and facilities. 

• Other duties as assigned.  

Accounting: 

• Assists Controller with G/L journal entries and G/L closing. 

• Participates in annual audit.   

• Assists in the preparation of the monthly trial balance and resulting financial statements including Income Statement, Balance Sheet, and Statement of Financial Activity for the Club along with required supporting schedules and other data necessary for financial reports and records.  

• Assists in conducting internal auditing programs to help assure the records are accurately maintained and that established policies and practices are satisfactorily and consistently followed. 

• Assists in preparation of budgets and financial forecast in coordination with the various committees, departments, and General Manager/COO; analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.   

• Directs and/or participates in and verifies the taking of inventories for beverages, food, supplies, equipment, furnishing, etc.  

• Assists in preparation of reconciliation reports including receivables, payables, bank accounts, asset accounts and wage accounts.   

• Assists in supervising the purchasing, receiving, safekeeping, and disbursement of accounting supplies.  

• Accounts Payable (A/P) 

• Audits, codes, and enters invoices for payment. 

• Answers all vendor inquiries and analyzes accounts. 

• Prepares A/P checks and obtains proper signatures. 

• Prints all A/P reports and maintains all A/P files. 

• Prepares analysis of G/L accounts, as required. 

• Assists with safeguarding all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks. 

• Reconciles benefit invoices against payroll deductions/enrollment 

• Performs monthly A/P closing.  

• Manages and collects Certificate of Insurance (COI) from vendors ensuring they are current.  

• Responsible for filing and making payment for payroll and sales tax.   

• Prepares Club W-9s, and 1099s to mail to vendors and IRS. 

• Accounts Receivable (A/R) 

• Reconciles and balances accounts.   

• Obtains and mails invoice copies for members, as requested.  

• Answers accounts receivable phone inquiries and follows up with billing questions.   

• Assists in balancing and generating AR month end reports. 

• Prepares and audits credit and debit memos. 

• Assists with accounts receivable and special projects, as necessary. 

Member and Team Member Relations: 

• Works closely with the Director of People Operations to ensure consistency for the benefit of the team member experience. 

• Acts as the head of the department in the Controller’s absence.  

• Demonstrates appropriate urgency when responding to membership requests, criticism, suggestions, and praise.  Seeks resolution for the member and follows through.  

• Creates and maintains a professional, respectful, and positive work environment. Leads by example. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Competencies: 

• Advanced knowledge of Microsoft Excel and other Office products.  

• Strong interpersonal skills with the ability to effectively communicate with Club leadership, general membership, executive management, and Team Members. 

• Ability to work independently and as a collaborator. A self-starter who embraces and owns a challenge. 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.   

Education/Experience: 

• Preferred bachelor’s degree in accounting, finance, business, or other related field OR minimum five years related experience and/or training, or equivalent combination of education and experience 

• Minimum of two years of experience required 

• Private Club/Hospitality industry experience preferred 

• ClubEssentials experience preferred 

Physical Demands and Work Environment: 

Work Conditions: Conditions described below are representative of those that must be met by an employee to perform the essential functions of this job successfully and safely. Reasonable accommodations may be made to enable individuals with disabilities. 

Environment: This position operates in a primarily indoor environment with some time spent outdoors. 

Physical: While performing the duties of this job, the Employee is regularly required to stand, walk, and talk or hear. The Employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and climb or balance. The Employee is occasionally required to sit and taste or smell. The Employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

ACKNOWLEDGMENT 

I have reviewed and understand the above job description and believe it to be accurate and complete. I can successfully fulfill each duty or task with or without an accommodation. I also agree that management retains the right to change this job description at any time. 

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