Address
Form of workSalary: $31.70 Hourly
Location : WI 53546, WI
Job Type: Full Time
Job Number: RC-0804425
Department: HSD-B Children's Long Term Support
Opening Date: 12/06/2023
Closing Date: 1/7/2024 5:00 PM Central
Position Summary and Job Duties
This position supports and promotes the Mission, Vision and Guiding Principles of the Human Services Department. Performs in a manner consistent with the HSD Leadership Charter, Professional Standards, and "Commitment to My Co-Workers". This position has responsibility for program quality and integrity of The Children's Long Term Support (CLTS) and Children's Community Options Programs (CCOP). The major goals of this Analyst Position is quality assurance and monitoring to assist the CLTS Program in meeting state and federal requirements. Additionally, this position has a key role in the development and evaluation of policies, practices and procedures for the CLTS Program.
40%- Responsible for implementation and coordination of ongoing quality assurance monitoring for the Children's Long Term Support Waiver Program
35%-Provide quality assurance related to CLTS Support and Service Coordination Requirements
Success Factors (KSA's)
Job Requirements, Education, Training & Experience
Essential Job Functions (physical elements, equipment and working conditions)
Physical elements:
- Ability to stand, walk and sit.
- Ability to exert up to 20 lbs of force occasionally or up to 10 lbs of force frequently
Equipment use:
- Ability to use computer and computer keyboard.
Working conditions:
- Almost all indoor work but may be required to accompany staff to community and home based visits
- A valid driver's license to get between various county buildings and attend meetings is required
- Potential exposure to physically or verbally abusive clients and unsanitary environments
Rock County, Wisconsin
Facts and Benefits Highlights
Rock County historic and cultural attractions:
Rock County is located in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago.
Rock County's many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville's Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850's).
The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State's geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities.
• Salary:
Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee's bank account. There is a two week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check.
• Vacation:
Employees receive vacation based upon the work group/bargaining unit their job class is assigned to. See attached Appendix A for more information.
• Holidays:
Most employees receive the following holidays: 1) New Year's Day; 2) Spring Holiday to be observed the Friday immediately preceding Easter; 3) Memorial Day; 4) July 4th; 5) Labor Day; 6) Thanksgiving Day; 7) Friday after Thanksgiving Day; 8) Day before Christmas; 9) Christmas Day; and l0) one Floating Holiday of the Employee's choice. For a list of holidays in the law enforcement units see their Collective Bargaining Agreements.
• Health Insurance including our Wellness component:
The County is self-insured and offers a network of health care providers through the Alliance Network, which includes: 90 hospitals; 7,000 medical doctors; 13,500 total professional service providers; 3,400 medical clinic sites; 420 chiropractic clinic sites; 580 mental health clinic sites; and 1000 home care agency locations. Pharmacy services are provided by Navitus.
The Alliance is a cooperative of more than 240 self-funded employers in Wisconsin, Iowa and Illinois. The Alliance was started in 1990 and has three goals - moving health care forward by controlling costs, improving quality, and engaging individuals in their health care.
When an employee resigns from County employment, their health insurance ends at 11:59 p.m. on their last day. When an employee retires from County employment, their health insurance ends at 11:59 p.m. on the last day of the month.
Employees who retire from County service may choose to stay on our health insurance plan at their own cost after retirement.
• Sick Leave:
Employees earn one day (8 hours) of sick leave for every month they work. Employees can use the sick leave after completing six months of service. Sick leave can be accumulated to a maximum of 130 days (1040 hours) for employees and 150 days for employees in law enforcement units. Employees in certain job classes are able to receive a pay out of a portion of their accumulated sick leave (generally after ten years or more of continuous employment).
• Dental Plan:
The County offers a dental plan through Delta Dental and will pay 60% of the applicable
premium for the lowest cost plan. Employees can enroll within the first 30 days of
employment, after that there is an annual open enrollment period in the fall.
• Vision Plan:
The County offers a vision plan which employees can enroll in at their own cost. Employees
can enroll within the first 30 days of employment, after that there is an annual open enrollment
period in the fall.
• Life Insurance:
The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee's salary. Employees can also purchase coverage for their spouse and/or children.
• Deferred Compensation:
Employees can participate in one of several deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost.
• Flexible Spending Account (Medical and Dependent Care):
Effective January 1, 2014 employees can put up to $2,550 into a flexible spending account through EBC (Employee Benefits Corporation) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts. This is a pre-tax deduction for the employee. If employees do not use all of their funds one year, they can carry over up to $500 and add it to their $2,550 maximum for the next year. If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day.
• Tuition Reimbursement:
Employees may be granted leave to further their education if it is determined to be in the best interest of the County.
• Retirement:
Rock County participates in the Wisconsin Retirement System (WRS). Employee who have questions about their retirement benefits should contact WRS. What an employee receives at retirement is dependent upon a number of factors - age, length of service, salary.
Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter.
Employees in protective status have the percentage contributions defined in their respective collective bargaining units.
• Bereavement Leave:
In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a wake, visitation, memorial service, funeral, or make necessary arrangements regarding the death, within a reasonable time after the occurrence.
If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday or comp-time. Sick leave cannot be used.
Bereavement leave cannot be accrued from one year to the next.
Bereavement leave can be used in increments of quarter hours.
All leaves under this section shall be prorated based upon the employee's FTE. Personnel Ordinance 18.509.
• EAP:
The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. The EAP program will pay for up to three visits.
• Parking:
The County provides free parking at all of its facilities.
• Smoking:
All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free "campus."
APPENDIX A
Administrative Policy & Procedure Manual
Section: Human Resources
Policy: Vacation Schedules
Policy No: 5.47
Effective: 1/1/2016
Revising: 1/1/2014
The Unilateral Vacation Schedule can be found in the Rock County Ordinance 18.506
The following language only applies to employees who are in job classes that were covered by the following collective bargaining agreements on December 31, 2011.
(AFSCME 1077, 1258, 2489, AMHS RH, AMHS-HSD, ATTORNEYS, YSC, Public Health Nurses)
Employees shall be entitled to annual paid vacation as follows: upon the completion of one
year, ten working days; in addition, Employees shall be entitled to one
additional day of vacation per year for each additional year of employment, up to a
maximum of twenty-five working days of vacation per year according to the following
schedule:
After 2 years - 11 days After 10 years - 19 days
After 3 years - 12 days After 11 years - 20 days
After 4 years - 13 days After 12 years- 21 days
After 5 years - 14 days After 13 years- 22 days
After 6 years - 15 days After 17 years - 23 days
After 7 years - 16 days After 18 years - 24 days.
After 8 years - 17 days After 19 years - 25 days
After 9 years - 18 days
(AMHS-HSD)
For employees who are in job classes that were covered by the AMHS HSD contract on 12/31/2011, vacation pay and/or time off, shall be earned on a pay period rate, and available for immediate use in the following pay period and thereafter. Said time off may be used in time blocks of eight hours or less to a minimum of thirty minutes.
Probationary Employees. Employees shall accrue, but not be entitled to utilize vacation benefits during the first six (6) months of probation.
(ATTORNEYS)
Attorneys may take five days of vacation during the second six months of their employment, five days during the third six months, five and one-half days during the fourth six months, five and one-half days during the fifth six months, and six days during the sixth six months, if they desire. No more than two periods of earned vacation may be accumulated or taken without the consent of the Human Resource Director. Attorneys earn five days of vac...
Location : WI 53546, WI
Job Type: Full Time
Job Number: RC-0804425
Department: HSD-B Children's Long Term Support
Opening Date: 12/06/2023
Closing Date: 1/7/2024 5:00 PM Central
Position Summary and Job Duties
This position supports and promotes the Mission, Vision and Guiding Principles of the Human Services Department. Performs in a manner consistent with the HSD Leadership Charter, Professional Standards, and "Commitment to My Co-Workers". This position has responsibility for program quality and integrity of The Children's Long Term Support (CLTS) and Children's Community Options Programs (CCOP). The major goals of this Analyst Position is quality assurance and monitoring to assist the CLTS Program in meeting state and federal requirements. Additionally, this position has a key role in the development and evaluation of policies, practices and procedures for the CLTS Program.
40%- Responsible for implementation and coordination of ongoing quality assurance monitoring for the Children's Long Term Support Waiver Program
- Work with program supervisors and manager to develop an annual quality assurance plan.
- Develop required procedures and forms to monitor and review program compliance with county, state, and federal regulations.
- Analyze records for trends. Prepare documentation and reports for supervisor and management review; make suggestions regarding remedies.
- Assist with the collection and analysis of data used for Key Performance Indicators (KPIs) to share the program's successes and challenges with stakeholders.
- Develop and conduct surveys of program participants, providers, and staff in an ongoing effort to monitor program expectations/outcomes and quality standards.
- Serve as coordinator of the CLTS policy workgroup, scheduling meetings, taking meeting notes and following up on action items as necessary.
- Develop proposals and recommendations for new, revised and/or improved policies, processes or practices and determine the impact of proposed changes/recommendations
- Develop training materials to inform staff of any changes via email or unit/program meetings.
- Work closely with CLTS Provider Relations Analyst on provider monitoring and provider compliance, including background check compliance.
35%-Provide quality assurance related to CLTS Support and Service Coordination Requirements
- Review Avatar for critical documents needed for the case record.
- Review EES System Entries for accuracy and make any corrections.
- Review Compliance Tracking and follow up as necessary.
- Review Enrollment Timelines for timeliness.
- Track submission of outlier requests.
- Track completion of J-9s.
- Track timeliness of denials.
- Assist annually with Metastar Record Review and coordinate remediation efforts.
- Work closely with supervisors and manager to respond to issues and complaints.
Success Factors (KSA's)
- Knowledge of the Medicaid Waivers and associated rules and guidelines
- Ability to communicate effectively orally and in writing
- Ability to establish and maintain effective working relationships with clients, administrative superiors, co-workers, the general public and community partners in a manner that supports collaboration.
- Ability to collect, organize and utilize data for program improvement purposes
Job Requirements, Education, Training & Experience
- Bachelors Degree in social work, public administration, or related field
- Experience with Children's Long Term Support Waiver program
- Computer skills, especially Word, Excel, On-line Survey tools
Essential Job Functions (physical elements, equipment and working conditions)
Physical elements:
- Ability to stand, walk and sit.
- Ability to exert up to 20 lbs of force occasionally or up to 10 lbs of force frequently
Equipment use:
- Ability to use computer and computer keyboard.
Working conditions:
- Almost all indoor work but may be required to accompany staff to community and home based visits
- A valid driver's license to get between various county buildings and attend meetings is required
- Potential exposure to physically or verbally abusive clients and unsanitary environments
Rock County, Wisconsin
Facts and Benefits Highlights
Rock County historic and cultural attractions:
Rock County is located in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago.
Rock County's many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville's Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850's).
The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State's geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities.
• Salary:
Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee's bank account. There is a two week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check.
• Vacation:
Employees receive vacation based upon the work group/bargaining unit their job class is assigned to. See attached Appendix A for more information.
• Holidays:
Most employees receive the following holidays: 1) New Year's Day; 2) Spring Holiday to be observed the Friday immediately preceding Easter; 3) Memorial Day; 4) July 4th; 5) Labor Day; 6) Thanksgiving Day; 7) Friday after Thanksgiving Day; 8) Day before Christmas; 9) Christmas Day; and l0) one Floating Holiday of the Employee's choice. For a list of holidays in the law enforcement units see their Collective Bargaining Agreements.
• Health Insurance including our Wellness component:
The County is self-insured and offers a network of health care providers through the Alliance Network, which includes: 90 hospitals; 7,000 medical doctors; 13,500 total professional service providers; 3,400 medical clinic sites; 420 chiropractic clinic sites; 580 mental health clinic sites; and 1000 home care agency locations. Pharmacy services are provided by Navitus.
The Alliance is a cooperative of more than 240 self-funded employers in Wisconsin, Iowa and Illinois. The Alliance was started in 1990 and has three goals - moving health care forward by controlling costs, improving quality, and engaging individuals in their health care.
When an employee resigns from County employment, their health insurance ends at 11:59 p.m. on their last day. When an employee retires from County employment, their health insurance ends at 11:59 p.m. on the last day of the month.
Employees who retire from County service may choose to stay on our health insurance plan at their own cost after retirement.
• Sick Leave:
Employees earn one day (8 hours) of sick leave for every month they work. Employees can use the sick leave after completing six months of service. Sick leave can be accumulated to a maximum of 130 days (1040 hours) for employees and 150 days for employees in law enforcement units. Employees in certain job classes are able to receive a pay out of a portion of their accumulated sick leave (generally after ten years or more of continuous employment).
• Dental Plan:
The County offers a dental plan through Delta Dental and will pay 60% of the applicable
premium for the lowest cost plan. Employees can enroll within the first 30 days of
employment, after that there is an annual open enrollment period in the fall.
• Vision Plan:
The County offers a vision plan which employees can enroll in at their own cost. Employees
can enroll within the first 30 days of employment, after that there is an annual open enrollment
period in the fall.
• Life Insurance:
The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee's salary. Employees can also purchase coverage for their spouse and/or children.
• Deferred Compensation:
Employees can participate in one of several deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost.
• Flexible Spending Account (Medical and Dependent Care):
Effective January 1, 2014 employees can put up to $2,550 into a flexible spending account through EBC (Employee Benefits Corporation) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts. This is a pre-tax deduction for the employee. If employees do not use all of their funds one year, they can carry over up to $500 and add it to their $2,550 maximum for the next year. If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day.
• Tuition Reimbursement:
Employees may be granted leave to further their education if it is determined to be in the best interest of the County.
• Retirement:
Rock County participates in the Wisconsin Retirement System (WRS). Employee who have questions about their retirement benefits should contact WRS. What an employee receives at retirement is dependent upon a number of factors - age, length of service, salary.
Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter.
Employees in protective status have the percentage contributions defined in their respective collective bargaining units.
• Bereavement Leave:
In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a wake, visitation, memorial service, funeral, or make necessary arrangements regarding the death, within a reasonable time after the occurrence.
If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday or comp-time. Sick leave cannot be used.
Bereavement leave cannot be accrued from one year to the next.
Bereavement leave can be used in increments of quarter hours.
All leaves under this section shall be prorated based upon the employee's FTE. Personnel Ordinance 18.509.
• EAP:
The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. The EAP program will pay for up to three visits.
• Parking:
The County provides free parking at all of its facilities.
• Smoking:
All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free "campus."
APPENDIX A
Administrative Policy & Procedure Manual
Section: Human Resources
Policy: Vacation Schedules
Policy No: 5.47
Effective: 1/1/2016
Revising: 1/1/2014
The Unilateral Vacation Schedule can be found in the Rock County Ordinance 18.506
The following language only applies to employees who are in job classes that were covered by the following collective bargaining agreements on December 31, 2011.
(AFSCME 1077, 1258, 2489, AMHS RH, AMHS-HSD, ATTORNEYS, YSC, Public Health Nurses)
Employees shall be entitled to annual paid vacation as follows: upon the completion of one
year, ten working days; in addition, Employees shall be entitled to one
additional day of vacation per year for each additional year of employment, up to a
maximum of twenty-five working days of vacation per year according to the following
schedule:
After 2 years - 11 days After 10 years - 19 days
After 3 years - 12 days After 11 years - 20 days
After 4 years - 13 days After 12 years- 21 days
After 5 years - 14 days After 13 years- 22 days
After 6 years - 15 days After 17 years - 23 days
After 7 years - 16 days After 18 years - 24 days.
After 8 years - 17 days After 19 years - 25 days
After 9 years - 18 days
(AMHS-HSD)
For employees who are in job classes that were covered by the AMHS HSD contract on 12/31/2011, vacation pay and/or time off, shall be earned on a pay period rate, and available for immediate use in the following pay period and thereafter. Said time off may be used in time blocks of eight hours or less to a minimum of thirty minutes.
Probationary Employees. Employees shall accrue, but not be entitled to utilize vacation benefits during the first six (6) months of probation.
(ATTORNEYS)
Attorneys may take five days of vacation during the second six months of their employment, five days during the third six months, five and one-half days during the fourth six months, five and one-half days during the fifth six months, and six days during the sixth six months, if they desire. No more than two periods of earned vacation may be accumulated or taken without the consent of the Human Resource Director. Attorneys earn five days of vac...
