Address
Form of workJob Description
Qualifications:
Responsibilities:
● Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;
● Coordinate legal practice tasks and projects;
● Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
● Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
● Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects;
● Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices;
● Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
● Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
● Work overtime as required.
Benefits:
● Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
● Voluntary 401k plan and profit sharing
● 10 paid holidays per year, and a generous PTO program
● Family Support including Paid Parental Leave and Fertility coverage
● Bright Horizons (Back-up child care, elder care and online tutoring)
● Dependent Care
● Wellness programs (Employee Assistance Program, mental health and well-being events)
● Anniversary Bonus Program
● Professional Development Programs
● Transportation Allowance and Commuter Benefits
● Auto/Home/Legal Insurance
● Pet Insurance
● Employee discounts
● And more!
- Bachelor’s degree (preferred);
- At least 5 years of legal secretarial experience or relevant legal experience (required);
- Litigation experience (required);
- Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
- Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;
- Advanced proficiency in MS Word and document editing/comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced knowledge of time keeping, expense processing and legal billing;
- Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
- Advanced proficiency in document management applications;
- Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and
- Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.
Responsibilities:
● Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;
● Coordinate legal practice tasks and projects;
● Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
● Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
● Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects;
● Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices;
● Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
● Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
● Work overtime as required.
Benefits:
● Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
● Voluntary 401k plan and profit sharing
● 10 paid holidays per year, and a generous PTO program
● Family Support including Paid Parental Leave and Fertility coverage
● Bright Horizons (Back-up child care, elder care and online tutoring)
● Dependent Care
● Wellness programs (Employee Assistance Program, mental health and well-being events)
● Anniversary Bonus Program
● Professional Development Programs
● Transportation Allowance and Commuter Benefits
● Auto/Home/Legal Insurance
● Pet Insurance
● Employee discounts
● And more!
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