Clerk Typist - 12 Month - Competitive - Mill Middle

35 hours per week

Initial hours of assignment:  TBD 

12 months per school year

PLEASE NOTE: This is a competitive civil service position. To be eligible you must be currently appointed to a Competitive Clerk Typist position and/or be reachable on an existing Clerk Typist Civil Service eligible list.

DUTIES:

• Reception/clerical responsibilities for the main office
• Coordinate field trips and corresponding transportation needs
• coordinate building permits/usage and maintain calendar of building events
• Maintain staff co-curricular assignments and assist with preparation for evening events
• Assist with state and local testing

EXPECTATIONS:

• Enjoys working with students
• Takes initiative
• Team work
• Attention to detail a must
• Self-motivated
• Organized
• Interpersonal skills
• Excellent attendance is a basic requirement for this position.

Competitive Civil Service Job Description

Distinguishing Features of the Class:  The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Preferred:

• Ability to interact in a professional manner with staff and business people.
• Must have excellent phone etiquette skills.
• Must have excellent organizational skills.
• Must have excellent interpersonal skills.
• Strong computer skills including knowledge of Microsoft Word, Excel, and PowerPoint in required.
• Detail oriented with proven experience in reviewing written information for grammatical and format errors.
• Ability to work independently as necessary.
• Experience in assisting with the completion of comprehensive reports that are used for internal and external purposes.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical Work Activities as per Civil Service job description:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes voice mail messages and other recorded audio messages and longhand copy;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter or microcomputer;
• Proof reads reports and other documents;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of payroll records;
• Sorts correspondence vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates office machines/equipment;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• Prepares outgoing mail and sorts in-coming mail for dissemination;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a competitive civil service position. To be eligible you must be currently appointed to a Competitive Clerk Typist position and/or be reachable on an existing Clerk Typist Civil Service eligible list.