Clerk Typist -12 Month - (Provisional) - 2 Positions - East High School

Classified - Position - Clerk Typist - competitive
Job Number 3300045792
Start Date
Open Date 02/16/2024
Closing Date 03/06/2024
2 positions available
35 hours per week
Initial hours of assignment:
1st position: 7:30am - 3:00pm (Inclusive of 1/2 hour unpaid lunch)
2nd position: 8:00am - 3:30pm (Inclusive of 1/2 hour unpaid lunch)
12 Months per school year
PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.
Duties specific to this position include but are not limited to:

• Work with mental health staff, counselors, clerical, teachers, and administration - Reports directly to Assistant Principal with collaboration with team leaders
• Strong technology skills required - experience with eSchool, WITS, google suite, data entry, word processing, scheduling, grading
• General office duties- office receptionist, answer phone and work with students, parents, staff and community

Characteristics:

• Excellent oral, written and telephone communication skills
• Excellent public relations skills, positive attitude
• Excellent computer skills, Word, Excel and Publisher
• A team player/flexible -extremely organized, sense of humor, able to accept constructive criticism
• Able to work in an open-office setting
• Strong work ethic
• Ability to work with and enjoys working with High School students
• Ability to multi-task, prioritize and work well under pressure
• Strong organizational skills
• Enjoys working with students
• Takes initiative
• Team work
• Attention to detail a must
• Vacations generally need to correspond with times when students are not in school and coordinated with the vacation needs of other secretaries, the work needs of the office and the district requirements for office coverage
• Excellent attendance is a basic requirement for this position.
• Prior experience working in a school guidance office

Competitive Civil Service Job Description
Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.
Qualifications:
Graduation from High School or possession of a High School equivalency diploma including or supplemented by a course in typing.
NOTE: Office clerical experience, including typing, may be substituted for the High School requirement on a year for year basis.
NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.
Preferred:

• Ability to interact in a professional manner with staff and business people.
• Must have excellent phone etiquette skills.
• Must have excellent organizational skills.
• Must have excellent interpersonal skills.
• Strong computer skills including knowledge of Microsoft Word, Excel, and PowerPoint in required.
• Detail oriented with proven experience in reviewing written information for grammatical and format errors.
• Ability to work independently as necessary.
• Experience in assisting with the completion of comprehensive reports that are used for internal and external purposes.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.
Typical Work Activities as per Civil Service job description:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes voice mail messages and other recorded audio messages and longhand copy;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter or microcomputer;
• Proof reads reports and other documents;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of payroll records;
• Sorts correspondence vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates office machines/equipment;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• Prepares outgoing mail and sorts in-coming mail for dissemination;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.
Please make sure to complete an application at http://www.wnyric.org/application for this job posting.
Job Attachment View Attachment
Itinerant Location East High School
Salary: From 39000.00
Salary Competitive Y
Appointment Status Provisional
Position Status Full time
Start Date ASAP
Additional Job Information
PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.